Agenda and minutes
PDF 127 KBVenue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions
Contact: Democratic Services 01827 709264
Note: The public part of this meeting will be recorded and uploaded to the Council's YouTube channel 'TamworthCouncil' as soon as possible
Media
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Apologies for Absence Minutes: There were no apologies for absence |
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Minutes of Previous Meeting Minutes: The minutes of the meeting held in the 17th March 2022 were approved as correct record
(Moved by Councillor M Summers and seconded by Councillor R Pritchard) |
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Declarations of Interest To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.
When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest. Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. Minutes: There were no Declarations of Interest. |
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To answer questions from members of the public pursuant to Executive Procedure Rule No. 13 Minutes: QUESTIONS FROM MEMBERS OF THE PUBLIC NO. 1 Under Schedule 4, 13, Mr H Loxton asked the Leader of the Council Councillor Jeremy Oates the following Question
Will the leader of the council commit to ensuring the public toilets in the Castle Pleasure Grounds are open every day throughout the year from Easter 2022 onwards, and that when the summer opening hours come to an end any winter hours do not include any days when the toilets are closed completely, and instead are open for a minimum of 6 hours daily?
The Leader Councillor J Oates gave the following answer
The Castle grounds toilets were closed in line with Government restrictions during the pandemic and then reopened with reduced hours to accommodate the cleaning regimes required by ongoing Government guidelines. The final restrictions were relaxed on the 1st April and officers are currently investigating the impact of the changes together with the Councils Health and Safety advisor who is recommending ongoing robust regular cleaning to the facilities.
Therefore, additional cleansing staff may be required to facilitate this which will be in place shortly. Unfortunately, whilst the Council remains committed to providing increased toilet facilities during the summer months, those toilets can on occasions be rendered inoperable through vandalism or misuse. I can confirm that every effort is being made to return the opening hours to those available pre pandemic and we look forward to welcoming visitors to the Castle Pleasure Grounds for what we hope, will be a summer packed full of activities for everyone
Mr Loxton asked the following Supplementary Question
When the Castle grounds toilets were re furbished in 2019 including the towns first changing places facility it was promised that the seasonal hours would be done away with. It would provide longer opening hours all year round accessed all day every day at all times of the year and rather than fixed opening hours the toilets would be available remotely controllable to ensure availability meets demand including opening into the evening hours. You spent a lot of money on the facility and it’s not being used in that way. I would ask that you put it on your future work plan, commit to discussing at a Council meeting before the summer opening hours comes to an end. I would like you to clarify that you will discuss it a Council meeting and debate as a full council.
The Leader Councillor Jeremy Oates gave the following response
In answer to your question the way policy works is through the budget and the policy framework and all councillors are engaged in building this framework and comes to full Council in February each year. Outside that policy framework we do have some latitude to change things as and when we require. In terms of the specifics around the toilets we are committed to increasing the provision of toilet facilities, we have had some significant problems with the toilets in the Castle grounds due to vandalism and misuse and to deal ... view the full minutes text for item 134. |
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Matters referred to the Cabinet in accordance with the Overview & scrutiny Procedure Rules (Report of the Vice-Chair of the Health & Wellbeing Scrutiny Committee) Minutes:
Report of the Vice-Chair of the Health & Wellbeing Scrutiny Committee To update Cabinet and to make recommendations to it following consideration of matters by the Health & Wellbeing Scrutiny Committee.
A recommendation to Cabinet was made following consideration of the Reset & Recovery item at this Committee’s meeting on 25th January 2022, which was:
The Committee recommends to Cabinet to consider another location other than that of the Assembly Rooms for interim, front of house customer services as quickly as possible.
Cllr Claymore attended the 17th February 2022 Cabinet meeting to present this recommendation and Cabinet agreed that it would look at the options and Cabinet resolved to:
“ensure that this is discussed as an agenda item at the next Reset & Recovery Board meeting on 23rd February and feed back to Health & Wellbeing Chair.”
Following the response form the Reset & Recvery Board meeting the committee were still concerned
The Committee moved that the following recommendation was taken back to Cabinet and asked that the Chair and Vice Chair highlight the recommendation personally to the Leader.
Recommendation
The Committee recommends to Cabinet to consider another location other than that of the Assembly Rooms for interim, front of house customer services as quickly as possible.
(Moved by Councillor D Cook and seconded by Councillor Dr. S Peaple)
Councillor Oates updated that he has authorised improved signage to the front to Marmion House to sign post to the different routes to get in touch with the council including face to face
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Adoption of Voluntary Sector Pledge (Report of the Portfolio Holder for Voluntary sector, Town Centre, Evening economy & Community Safety) Additional documents: Minutes: Report of the Portfolio Holder for Voluntary Sector, Town Centre, Evening Economy & Community Safety to seek approval for the Borough Council to adopt and sign the Staffordshire Voluntary, Community and Social Enterprise (VCSE) Pledge for Local Authorities
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Tamworth Community Safety Partnership Plan 2020-2023 (2022 Refresh) (Report of the Portfolio Holder for Voluntary sector, Town Centre, Evening economy & Community Safety)
Additional documents:
Minutes: Report of the Portfolio Holder Voluntary Sector, Town Centre, Evening Economy and Community Safety to endorse the 2022 annual refresh of the Tamworth Community Safety Partnership Plan 2020-2023
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ASB, Crime and Policing Act 2014 - Public Space Protection Order Consideration (Report of the Portfolio Holder for Voluntary sector, Town Centre, Evening economy & Community Safety)
Additional documents:
Minutes: Report of the Portfolio Holder Town Centre, Voluntary Sector and Community Safety to consider proposals for new Public Space Protection Orders (PSPO’s) at Mercia Close, Tamworth
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Future High Streets Fund Update (Report of the Leader of the Council) Additional documents: Minutes: Report of the Leader of the Council to update the Committee on the progress of the Future High Streets Fund programme
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Exclusion of the Press and Public To consider excluding the Press and Public from the meeting by passing the following resolution:-
“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public”
At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.
Minutes:
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Audit & Governance Committee Recommendations to Cabinet Report (Report of the Vice-Chair of the Audit & Governance Committee) Minutes: Report of the Vice-Chair of the Audit & Governance Committee to update Cabinet and to make recommendations to it following consideration of matters by the Audit & Governance Committee.
Following consideration of the recommendations which the Sub-Committee had made to the Audit & Governance Committee, and the further update from members of the Sub-Committee following a visit to key sites associated with the project, the Committee:
RESOLVED: That it recommend to Cabinet that:
1. no decision to bridge the gap in college funding be taken without being considered at full Council
2. Cabinet to ensure adequate support for strategic management of the project at all stages was available; and
3. Over reliance on individual staff was a risk that needed to be managed going forward and recorded in the risk register.
Councillor J Oates gave the following responses to the recommendations
1. Under the framework any decision to gap fund would have to go through full council for a decision.
2. Capacity in the team has been looked at and a report agreed at Appointments & Staffing on 23rd March 2022 approved the post of a Regeneration Officer to free up officer time.
3. The FHSF is controlled by a Board who oversees the project team. The reliance spoken of in the recommendation relates to the fact that the project falls under the Assistant Director- Growth & Regeneration, should we lose that member of staff the role would be replaced.
The response was moved by Councillor J Oates and seconded by Councillor S Doyle to be taken back to the next Audit & Governance Committee
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Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules (Report of the Chair of the Infrastructure Safety & Growth Scrutiny Committee) Minutes: Report of the Chair of the Infrastructure Safety & Growth Scrutiny Committee to update Cabinet and to make recommendations to it following consideration of matters by the Infrastructure Safety & Growth Scrutiny Committee (the “IS&G Committee”).
The committee RESOLVED to recommend to Cabinet that it market the Marmion House site for residential development, with options both with or without demolition of the existing buildings.
(Moved by Councillor Dr S Peaple and seconded by Councillor S Goodall)
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Recovery & Reset Programme Update (Report of the Leader of the Council) Minutes: Report of the Leader of the Council to update Cabinet on progress of the Recovery & Reset Programme specifically
Regenerative & Place Shaping considerations for Marmion House
Review of Options for relocation of the Councils back-office operations & Town centre reception arrangements for a period up to 5 years (2023- 2028)
Options and update on Customer Service Reception offer & arrangements
Tailored support for those identifying as vulnerable
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