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Agenda and minutes

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No. Item


Apologies for Absence


The Chair welcomed the new members of this Committee; Councillors M Cook and A Cooper.


There were no apologies for absence.



Minutes of the Previous Meeting pdf icon PDF 173 KB


The minutes of the previous meeting held on 6 September 2022 were approved as a correct record.


(Moved by Councillor D Cook and seconded by Councillor A Cooper)


Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.


When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 




There were no declarations of interest.



Chair's Update


The Chair reported that there were no further items to report which were not otherwise covered under later agenda items.


Responses to Reports of the Corporate Scrutiny Committee


None at this time.


Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council


The Chair reported that at Full Council on 27th September 2022 a motion was moved and carried as follows:


That the handling of communications to residents is brought to corporate scrutiny at the first available meeting and specifically how we handle communications to leaseholders. This should include looking at how leaseholders are made aware of their responsibility for payment for works required by Tamworth Borough Council as freeholder of their properties and their right to influence the Councils decisions, using the Gillway cases we’ve heard of tonight as our case study.


As this was the first available meeting following that Full Council meeting, the Chair invited members to raise any suggestions on how to take this matter forward, and following debate the Committee considered that it would be appropriate to form a working group of members to look at this matter.  During debate members highlighted the importance of:

1.    Analysing what had happened

2.    Looking into the language of the communications issued

3.    Working quickly and thoroughly.


It was agreed that the following members would form the working group which would report back to a future meeting of this Committee:

Councillor Sheree Peaple

Councillor Daniel Cook

Councillor Simon Goodall

Councillor Michelle Cook

Councillor Chris Cooke

Councillor John Harper




Gungate Regeneration Programme Terms of Reference pdf icon PDF 94 KB

(Report of the Portfolio Holder for Skills, Planning, Economy & Waste)


Councillor Doyle introduced the report which provided Corporate Scrutiny Committee with an update on the proposed governance for the Gungate Regeneration programme and an early draft of the proposed terms of reference for any programme governance board prior to consideration by Cabinet.


The Head of Economic Development and Regeneration provided a brief overview of the proposals which were designed to reflect the governance arrangements in place for the Future High Street Fund project.  Feedback from the Committee was sought on the proposed arrangements prior to Cabinet consideration and decision.


The Committee sought clarification on:

1.    the proposed membership of the Programme Board and whether there were any proposals to include members of the Opposition on that.

2.    the proposed delegated authority levels set out in the draft Terms of Reference and how these differed from the arrangements in place for the Future High Street Fund.


The Committee RESOLVED to recommend to Cabinet that the Programme Board had a member of the Opposition on it (such member to be agreed by the two leaders of the opposition groups).


(Moved by Councillor D Cook and seconded by Councillor S Peaple)


The Committee RESOLVED that:

1.    it had reviewed and considered the draft terms of reference for the Gungate Regeneration programme

2.    it had made any comments and recommendations on how the draft terms of reference might be amended or changed prior to submission to Cabinet for approval.


(Moved by Councillor T Jay and seconded by Councillor M Cook)


The Committee thanked the Portfolio Holder and Officer for their attendance. 



Street Market update

(To receive a verbal update from the Head of Economic Development and Regeneration)


The Chair reminded members that a written report had been received by this Committee at its meeting in August and following that had requested that the Head of Economic Development and Regeneration attend a future meeting to respond to questions from the Committee.


The Head of Economic Development reported that the Tamworth Street Market was put out to tender in early 2021, and the contract was awarded for a five year term in June 2021 to LSD Promotions and since then LSD had made a number of changes to grow and change the market to attract a wider demographic to the market.


Clarifications were sought on the following areas:

1.    Whether LSD Promotions were meeting the broader contractual obligations, for example to provide events, where it was reported that there were some areas where performance needed to be examined in more detail, however there were areas where performance was going well, for example, in terms of food festivals delivered.

2.    Future changes to the town centre and the utilisation of St Editha’s Square for market trading and whether there would be more space for the market following Middle Entry redevelopment.  In respect of which the Head of Economic Development understood that future plans for St Editha’s could facilitate more market stalls, as well as some space near Middle Entry.

3.    How and when the contract would be reviewed where the Head of Economic Development reported that there was continuous review following the start of the new contract in summer 2021 and would expect to see a strong narrative within 18 months to two years.

4.    How were the three monthly meetings with the contractor progressing and whether these were fruitful, where the Officer responded that these had helped the Council’s understanding of the market and improved relationships with the market and the market operator.

5.    Whether there was planned to be any review of the street market strategy which had been developed pre-COVID, followed by the letting of the market operator contract during COVID, if there was considered to be a risk that the strategy did not reflect the current post-COVID position? The Head of Economic Development reported that review was always important and as developments within the town continued this could become clearer.

6.    Whether the removal of the canopy was expected to affect the market footfall, in particular at times of bad weather. It was reported that the removal of the canopy itself was not expected to impact the footfall in the market, given it was an outdoor street market.  All market traders were provided with individual covers for their stalls.

7.    Whether there were any plans to include performance art or music or other imaginative ideas as part of the market offering; both during events and more generally to help attract more people into the town.  It was noted that this was an area which the Head of Economic Regeneration could raise with the market operator.


RESOLVED that the Committee recommend to Cabinet that Cabinet instigate a  ...  view the full minutes text for item 39.


Forward Plan

(Discussion item – link to Forward Plan is attached)


Browse plans - Cabinet, 2022 :: Tamworth Borough Council



The Committee considered the Forward Plan and noted that the Health & Wellbeing Scrutiny Committee’s work plan included an item related to the Homelessness Strategic Update which was due for consideration at Cabinet on 1 December 2022.


The Committee requested that the Regulation Social Housing for the Council’s own stock be brought to this Committee and accordingly agreed to add it to this Committee’s work plan.




Working Group Updates

To provide any update on any working group


The Committee agreed that the working group to Review the Quarterly Performance Report be updated as follows:


Councillor T Jay

Councillor D Cook

Councillor C Cooke

Councillor A Cooper


Corporate Scrutiny Committee Work Plan pdf icon PDF 98 KB

(Discussion item)


The Committee agreed to consider the Action Log under this item going forwards.


The Committee updated the Work Plan as set out below:



Corporate Scrutiny Work Plan

Work Plan





17 November 2022

Update on Assure Project (Environmental Health)

September 2022

17 November 2022

Quarter 2 2022/23 Performance Report


17 November 2022

Regulation Social housing for the Council’s own stock

October 2022

8 December 2022

Draft Asset Management Strategy

June 2022

8 February 2022

Quarter 3 2022/23 Performance Report


Dates to be agreed


Update on corporate prioritisation

August 2020

Bi-annual updates (March & September)


Solway Trading Company Update

December 2019

TBC (September 2023)

Joint Waste contract update

June 2021


Gungate Masterplan

January 2020


Reset & Recovery Workstreams

November 2021


Staffordshire Leaders Board

February 2022


Corporation Street (Gateway project) – review

September 2022




Working Groups

TBC – which meeting Working Group to report back to

Review of Quarterly Performance Report to align with new Corporate Plan 2022-2025


Members: Cllrs T Jay, D Cook, C Cooke, A Cooper

June 2022

TBC – which meeting Working Group to report back to

Review of Leaseholder Charges Communications following referral from full council meeting on 27.09.2022 meeting


Members: Cllrs D Cook, M Cook, C Cooke, S Goodall, J Harper, S Peaple


October 2022


Upcoming Corporate Scrutiny Committee Meetings

Meeting dates:

17 November 2022

8 December 2022

8 February 2023

9 March 2023