Venue: Town Hall, Market Street, Tamworth. View directions
Contact: Democratic Services 01827 709264
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Apologies for Absence Minutes: Apologies were received from Councillor J Wadrup |
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Declarations of Interest To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.
When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest. Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation.
Minutes: There were no declarations of Interest. |
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Minutes of the Previous Meeting PDF 91 KB Minutes: The minutes of the meeting held on 25th September 2024 were approved and signed as a correct record.
(Moved by Councillor S Doyle and seconded by Councillor M Couchman)
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Audit Findings Report and Management Representation Letter PDF 167 KB (Report of the External Auditors, Azets) Additional documents:
Minutes:
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Outstanding Audit Recommendations PDF 78 KB (Report of the Audit Manager) Additional documents:
Minutes: Report of the Audit Manager to provide the Committee with an overview concerning the currently outstanding and overdue audit recommendations
Following discussions on the outstanding high priority risks in the report the following motion was moved
That Officers responsible for any overdue high priority risks are invited to assist the committee in understanding the issues affecting progress and also for the Committee to be able to work together in a closer way to reach a resolution as quickly as possible
(Moved by Councillor S Doyle and seconded by Councillor M Couchman)
This recommendation was approved
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Counter Fraud Update PDF 77 KB (Report of the Audit Manager) Additional documents:
Minutes: Report of the Audit Manager to provide members with:
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Internal Audit Quarterly Progress Report - Q2 2024/25 PDF 69 KB (Report of the Audit Manager) Additional documents:
Minutes: Report of the Audit Manager to provide Audit & Governance Committee with internal audit’s progress report for the period to 30th September 2024.
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Annual Statement of Accounts PDF 62 KB (Report of the Interim Executive Director Finance) Additional documents:
Minutes: Report of The Interim Executive Director Finance to approve the Statement of Accounts (the Statement) for the financial year ended 31st March 2024 following completion of the external audit.
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Risk Management Quarterly Update Qtr.2 2024/25 PDF 79 KB (Report of the Assistant Director Finance) Additional documents:
Minutes: Report of The Assistant Director Finance to report on the Risk Management process and progress for Quarter 2 of the 2024/25 financial year.
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Financial Waivers to 30th September 2024 PDF 82 KB (Report of the Assistant Director Finance) Minutes: Councillor Doyle left the meeting at 19.10 and did not vote on this item.
Report of the Interim Executive Director Finance for the Audit & Governance Committee to note the waivers to the Council’s procurement processes as set out in Financial Guidance for the period 1st July to 30th September 2024, for the reasons as set out, and to advise if any further information is required.
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Member Enquiries Update PDF 96 KB (Report of the Leader of the Council and the Monitoring Officer) Additional documents: Minutes: Report of the Leader of the Council / Monitoring Officer, this report provides an overview of member enquiries received by the Information Governance team for the period 1 April 2024 – 30 September 2024. It aims to update members on the member enquiry process, the types of enquiries received, the response times and the future developments identified to improve the process.
Members sought clarity on the following:
Street scene have suggested we should report any tree issues or green space through the website – Yes that is correct goes straight through to the team. If it comes through members enquiries we would also report to the website
5 working days is too long for a response – this is to acknowledge the enquiry and we can look to making this shorter.
Housing Repairs/Streetscene do you have any data to suggest they have gone up or down. Now we have the information we can look at trends.
Is there a way of recording enquiries that go to Staffordshire County Council as these are most enquiries Cllrs get. – We can look at this going forward.
We as Cllrs don’t get notified when an issue as been resolved can this be looked at going forward - One of the one of the things being looked at is a live system where you can actually see what's happening and it could be updated live even if you're waiting for information
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Audit and Governance Committee Timetable PDF 182 KB (Discussion Item) Minutes: The Committee reviewed the timetable there were no changes. Azets to email with date for future report |