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Agenda and draft minutes

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Items
No. Item

100.

Apologies for Absence

Minutes:

There were no apologies for absence

101.

Minutes of Previous Meeting pdf icon PDF 131 KB

Minutes:

The minutes of the previous meeting held on 15th December 2022 were approved as a correct record.

 

(Moved by Councillor R Pritchard and seconded by Councillor A Farrell)

 

102.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

103.

Question Time:

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

None

104.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules pdf icon PDF 64 KB

(Report of the Chair of Corporate Scrutiny Committee)

Minutes:

Councillor T Jay, Chair of Corporate Scrutiny Committee attended the meeting to update Cabinet and to make recommendations to it, following consideration of the Asset Management Strategy and related documentation by the Corporate Scrutiny Committee on 8 December 2022.

 

At its meeting on 8 December 2022, the Corporate Scrutiny Committee received the draft Asset Management Strategy relating to Council owned operational, investment, heritage and housing built assets, and documents covering acquisitions, disposals and the framework for the development of Asset Management Plans.

 

Following its consideration of the above item, the Committee agreed to make the recommendations to Cabinet as set out below.

 

Recommendations:

 

In respect of the Asset Management Strategy and accompanying documentation, the Committee recommends that Cabinet consider the following recommendations:

 

 

 

 

1.

Including within the policy a link to the Asset Register

 

 

2.

Adding explicitly within the Strategy how depreciation would be managed.

 

 

3.

Adding a section regarding maintenance

 

 

4.

Delaying the implementation of the Asset Management Strategy until the Vision had been revisited

 

 

5.

Adding reference to zero carbon investment into the Asset Management Strategy

 

 

6.

Adding in a glossary of terms within the Strategy and developing “How to” Guides, where relevant, to be included as website resources to support understanding of the Strategy (but not form part of it)

 

 

7.

Including within the strategy that a case-by-case approach be taken for the sale of small purchases of land (with purchasers bearing the legal and administrative costs of the Council in progressing any sale)

 

 

8.

Expanding the stakeholder list to include highway authorities, county council(s), relevant partnerships, voluntary sector, emergency services.

 

 

 

(Moved by Councillor C Cooke and seconded by Councillor M Cook)

 

 

 

 

 

 

RESOLVED:

That Cabinet

 

 

 

Look at the 8 recommendations and report back direct to the Scrutiny committee on each individual recommendations

 

 

 

 

 

(Moved by Councillor J Oates and seconded by R Pritchard)

 

 

105.

Draft Budget & Medium Term Financial Strategy 2023/24 pdf icon PDF 1 MB

(Report of the Leader of the Council)

Additional documents:

Minutes:

Report of the Leader of the Council of the draft package of budget proposals (attached at Appendix A) to consult with the Joint Scrutiny Committee (Budget) on 25th January 2023 and receive their feedback on the:

 

• General Fund Revenue (GF) Budget and Council Tax for 2023/24;

 

• Housing Revenue Account (HRA) Budget for 2023/24;

 

• Capital Programme – General Fund & HRA;

 

• Medium Term Financial Strategy (MTFS) • Annual Survey.

 

RESOLVED:

That Cabinet

 

 

1.

Approved the draft package of budget proposals including the proposed policy changes (as detailed at Appendix B)

 

 

2.

As required by the Constitution of the Council, the Joint Scrutiny Committee (Budget) on 25th January 2023 be requested to consider the budget proposals contained within this report.

 

 

 

(Moved by Councillor J Oates  seconded by Councillor R Pritchard)

 

 

106.

Review of Temporary Reserves, Retained Funds and Provisions pdf icon PDF 324 KB

(Report of the Portfolio Holder for Finance, Risk and Customer Services)

 

Minutes:

Report of the Portfolio Holder for Finance, Risk and Customer Services to advise Members on the levels of reserves and to seek approval to re-purpose unspent reserves, following the recent review by the Executive Director Finance.

 

RESOLVED:

That Cabinet

 

 

1.

Approved the transfer of the reserves, as detailed in Appendix A, including £83,895.86 to General Fund Balances and £47,000 to Housing Revenue Account Balances (HRA) and transfer £50,000 to create a new reserve to fund defences to assist in deterring illegal encampments.

 

 

2.

 Acknowledged the current levels of reserves remaining.

 

 

 

(Moved by Councillor M Bailey  seconded by Councillor T Clements)

 

 

107.

Business Rates Income Forecast 2023/24 pdf icon PDF 111 KB

(Report of the Portfolio Holder for Finance, Risk and Customer Services)

Additional documents:

Minutes:

Report of the Portfolio Holder for Finance, Risk and Customer Services to report to and seek endorsement from Members on the Business Rates income forecast for 2023/24.

 

RESOLVED:

 That Cabinet

 

 

1.

 approved the Business Rates income forecast for 2023/24 and subsequent NNDR1 form for submission to MHCLG by 31 January 2023, in line with the scheme of delegation.

 

 

2.

 Agreed that should material amendments be required to the forecast NNDR1, the Executive Director Finance, in consultation with the Leader of the Council, make such required amendments as necessary; and

 

3.

noted discretionary relief granted to qualifying bodies in line with the existing policy

 

 

(Moved by Councillor M Bailey  seconded by Councillor R Pritchard)

 

 

 

 

108.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

Minutes:

RESOLVED:

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

(Moved by Councillor J Oates and seconded by Councillor R Pritchard)

109.

Swimming Subsidy Extension

(Report of the Portfolio Holder for Environment, Entertainment and Leisure)

Minutes:

 

RESOLVED:

That Cabinet approved the three recommendations set out in the report. Cabinet also approved two further recommendations

 

(Moved by Councillor R Pritchard and seconded by Councillor J Oates)