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Agenda and minutes

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Contact: Democratic Services 01827 709616 

Media

Items
No. Item

37.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor L Wood, J Oates.

 

Councillor R Pritchard gave his apologies that he would need to leave the meeting at 6:30pm.

38.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no Declarations of Interest.

39.

Update from the Chair

Minutes:

None.

40.

Responses to Reports of the Infrastructure Safety & Growth Committee

Update on responses received to Reports of the Infrastructure Safety & Growth Committee:

 

Minutes:

None.

41.

Consideration of Matters referred to the Infrastructure Safety & Growth Committee from Cabinet or Council

(Discussion item)

Minutes:

None.

42.

Dual Stream (Recycling Service) Quarterly Update pdf icon PDF 145 KB

(To receive a quarterly update on the dual stream recycling service)

Additional documents:

Minutes:

The Chair welcomed the officers from the Joint Waste Services who introduced the report of the Operations Manager to update on the Dual Stream Recycling Service performance and data.

 

The Officer highlighted the following:

 

Ø  The Service is stable and crew numbers are within budget.

Ø  Growth within the areas covered will have a huge impact upon the cost of the service.

Ø  Missed bins are down by around 50% on this time last year and they are continuing to look at ways to reduce these figures further particularly around assisted collections.

Ø  Complaints are down to 11.6% (in a period of over a million collections)

Ø  There is plenty of stock of Blue Bags

Ø  There is large engagement from residents (excluding the high rise flats)

Ø  The Garden Waste Service has approximately 44,000 subscriptions, 65% within Lichfield and 35% across Tamworth which is not unexpected due to Lichfield having more rural areas.

Ø  The number of contaminated bins is down from 3147 last year to 1595 this year.

Ø  Quality of material produced has improved and since the introduction of the service there has only been one rejected load which was due to an error at the plant.

Ø  Dry recycling rates have decreased slightly, whilst residual waste has increased slightly which does need to be addressed and the Joint Waste Service are looking to roll out a light touch campaign before Christmas.

Ø  There was a financial overspend of £194990 on a £6.4 million spend of which Tamworth share was approximately £80,000. There is currently an overspend of 75,000 for the current year but this could change before the end of the financial year.

Ø  The Service has a number of projects underway which are details in the report including a round review, changes in legislation (including food waste), fleet renewal and Communal blocks moving onto the Service. The service is engaging with colleagues at TBC to look at how to bring the High Rise in to the Service.

 

The Portfolio holder highlighted the positive data that complaints are down by approximately 87% and collections are down by 50%. They also stressed that it is unlikely that anything will move forward with this in the current Municipal year.


The Committee made the following comments/observations and asked the following questions:

 

1.     Do Officers have any reasons and possible solutions for the missed bins?
Officers confirmed that it can be an operation issue. There are less issues when there is a regular crew in an area, there tend to be more missed bins when a different crew attends who do not know the round. It was acknowledged that human error is a factor. Assisted collections are automated to the Cab but this is not always fed out to the crew, there is now a supervisor who has taken a responsibility for monitoring missed assisted collections and liaising with crews.

2.     What will the recycling Campaign look like and how do we educate people? Have they thought about going into  ...  view the full minutes text for item 42.

43.

Forward Plan

(Discussion item – link to Forward Plan is attached)

 

Browse plans - Cabinet, 2023 :: Tamworth Borough Council

Minutes:

There were no new items identified by the Committee.

44.

Working Group Updates

To receive updates from any Working Groups

Minutes:

The Chair confirmed that a provisional date of the 1st November had been proposed for a meeting.

 

There had been a meeting arranged for the migrant travelling community but this had to be changed.

 

There was no update on HGV.

45.

Infrastructure Safety & Growth Scrutiny Committee Work Plan pdf icon PDF 62 KB

(Update and discussion on the Infrastructure Safety & Growth Scrutiny Work Plan)

Minutes:

The Chair highlighted that as there was not time to see the decant policy before it is put to Cabinet on the 26th October that a date will be agreed to complete a post implementation review.

 

The Committee consider the items on the work plan and agreed that they would still like to be update on the Town Hall Proposals when they are available and that would like a fire safety update.

 

It was agreed that the Assembly Rooms would be removed from the plan.

 

46.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

Minutes:

That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public interest in disclosing the information to the public

 

(Moved by Councillor R Claymore and Councillor T Clements)

47.

FHSF Update

(Report of the Leader of the Council)

Minutes:

Report of the Leader to provide an update on the Future High Streets Fund (FHSF) programme of works.

Resolved

That Committee

 

 

1.

Endorsed the report

 

 

 

(Moved by Councillor T Clements and seconded by Councillor B Clarke)

 

 

 

 

 

 

48.

Off Street Car Parking Tariff and Structure Review

(Report of the Portfolio Holder for Town Centre and Commercial Property)

Minutes:

Report of the Portfolio Holder for Town Centre and Commercial Property proposed; changes to tariffs and pricing structures across the Council’s off-street carparking estate; the procurement of a new cashless, app based system; no changes to the current permit structure and associated fees.

 

 

Resolved

That Committee

1.

Endorsed the report and the seven recommendations going to Cabinet.

 

(Moved by Councillor B Clarke and seconded by T Clements)

2.

Made a further recommendation to Cabinet.

 

(Moved by R Claymore and moved by Councillor B Clarke)