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Agenda and minutes

Venue: Town Hall, Market Street, Tamworth. View directions

Contact: Democratic Services 01827 709264 

Items
No. Item

1.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors S Doyle and T Peaple.

2.

Mayor's Cadet

Minutes:

Charlotte Cropper was inaugurated as the Mayor’s Cadet for 2017/18

3.

To elect a Mayor

Minutes:

Councillor J Chesworth was elected as Mayor and proposed a vote of thanks to Councillor K Norchi’s year as Mayor

 

(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

4.

To elect a Deputy Mayor

Minutes:

Councillor P Thurgood was elected as Deputy Mayor

 

(Moved by Councillor J Chesworth and seconded by Councillor M Oates)

5.

To elect the Leader of the Council

Minutes:

Councillor D Cook was elected Leader of the Council

 

(Moved by Councillor M Thurgood and seconded by Councillor R Rogers)

6.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

7.

To receive the Minutes of the previous meeting pdf icon PDF 262 KB

Minutes:

The minutes of the meeting held on 4 April 2017 were approved subject to a slight amendment and signed as a correct record.

 

(Moved by Councillor D Cook and seconded by Councillor P Standen)

8.

To receive any announcements from the Mayor, Leader, Members of the Cabinet or the Chief Executive

Minutes:

The Mayor Councillor J Chesworth made the following announcements:-

 

You may have noticed in the corner tonight a gentleman with a video camera. This meeting is being recorded as part of the 24 hours in Tamworth project. So if any of you were wondering that is the purpose of the video camera in the corner.

 

Doctor Goodwin has announced as we know that he will be retiring later on this year so this will be his last Mayor Making. I think inaugurating me as Mayor has cared him off. But I thought that this should be mentioned and I just wanted to say that it has been a

pleasure to sit with him over the last few months at Council.

 

At the end you may remember last year that photographs were taken of the groups after the meeting. If I could ask all Members just to stay in the Chamber at the end of the meeting so we can do a similar thing this year.

 

The Leader of the Council Councillor D Cook made the following announcements:-

 

I had promised the Chief Executive that I would make the official announcement at this meeting that he is going to retire at the end of this year. I would like to remind this Council of the work Doctor Goodwin has done for this Council over the last two decades he has been working for us from being a Leisure Manager to becoming Chief Executive. This Council is in the place that it’s in not just because of the Councillors but because of the work of Doctor Goodwin. How he has taken a team of officers through this period of austerity to put the Council in the position it’s in is nothing short of a miracle and none of us should forget that. He has been a marvellous asset of this Town and Council. I told him that he should give us another two to three years. So how plans are draw up on of how we move on lets first of all remember the achievements of Doctor Goodwin and I have personally asked Doctor Goodwin where this Council goes now because nobody knows that Chair better than he does. This Council has a wonderful and it’s a wonderful place to be in Tamworth and so much credit goes to Tony. But it would be a remiss of me as Leader not to mention that as one of my announcements. First and for

most I would like to propose a round of applause to Tony Goodwin.

 

Tamworth has received Dementia Friendly Status and I can also say the fastest town in the country to achieve such status from starting point. It has never been done faster or as well in my opinion. I would like to put some thanks out there to who have been involved. I would like to thank former Councillor Lee Bates for the effort he has put into

that from the voluntary point of view. Councillor Andrew James who  ...  view the full minutes text for item 8.

9.

Question Time:

(i)                 To answer questions from members of the public pursuant to Procedure Rule No. 10.

 

(ii)               To answer questions from members of the Council pursuant to Procedure Rule No. 11

 

Minutes:

None

10.

Appointment of Cabinet and Allocation of Responsibilities

To receive the Membership of Cabinet for 2017/18 (to be circulated at the meeting)

Minutes:

The Membership of Cabinet for 2017/18 was received and circulated at the meeting as follows:

 

REVISED CABINET PORTFOLIOS 2017/18

 

Leader of the Council

Assets and Finance

Cllr Daniel Cook

Cllr Rob Pritchard (Deputy leader)

Portfolio

Portfolio

 

 

Corporate Assessments

Corporate Finance & Procurement

Engagement Overview

Audit & Governance

Financial Planning

Service Transformation

Performance Management

Customer Services, HR and ICT

Member Development

GF/HRA Commercial Property & Asset Management

Strategic Overview

Constitution

Strategic Partnerships

Treasury Management

Budget Consultation

Revenues & Benefits

Participatory Budgeting

Community Health & Safety

Tamworth Listens

Corporate Health and Safety

Reputation

PR and Coms Management (GF & HRA)

Organisational Capacity

Graphics and Publications

Corporate Consultation / Engagement (GF & HRA)

Town Centre Car Parks

Delivering Quality Services Overview

Council Tax and NNDR recovery

 

Legal and Democratic Services

 

 

Communities and Wellbeing

Regeneration

Cllr Stephen Doyle

Cllr Steve Claymore

Portfolio

Portfolio

 

 

Safer & Stronger Communities

Education / Educational Attainment

Community Safety, ASB Reduction & Crime

Career Skills and Training

Tackling Fear of Crime

Business Development

Integrated Enforcement / Clean Streets Enforcement

Town Centre Development

CCTV Management

Town Centre Economy / Enterprise Qtr.

Community Development and Locality Working

Development Management

Police and Crime Commissioner Engagement

Building Control

Civil Parking Enforcement

Town Centre Market Development

Third Sector Engagement

Planning

Voluntary Sector Engagement and Funding

Local Plan / Regeneration

Locality / Integrated Commissioning.

Southern Staffordshire Partnership (SSP)

CCG / PCT Engagement

LEP Board Member / WM Combined Authority

Healthier Communities / Lifestyles

Infrastructure / Transport / LTB

Community Wardens.

Gateways Project

Safeguarding Children & Vulnerable Adults

Housing Regeneration Projects

Child Protection / Every Child Matters Agenda

Commercial Investment Stategy (CIS)

 

Physical Heritage Conservation

 

 

 

 

Housing Services

Environment and Culture

Cllr Michelle Thurgood

Cllr Joy Goodall

Portfolio

Portfolio

 

 

Strategic Housing

Strategic Waste Management

Homelessness Prevention

Refuse Collection

Housing Advice

Recycling Services

Landlord Services / Council Housing

Waste Minimisation

Council Housing Stock Capacity

Joint Waste Board with LDC.

Private Rented Sector Housing

Staffordshire Joint Waste Management Board

HRA Neighbourhood Renewal

Cemeteries

Healthier Housing

Nature Reserves, Parks and Play

Public Sector Garages

Street Furniture Maintenance

HRA Business Planning

Streetscene

Tenant Engagement

Tamworth in Bloom

Decent Homes Standard

Licensing

Housing Repairs Service

Environmental Health

Service Charges

Sports Development and Leisure Services

RSL Engagement

Tourism/ Destination Tamworth

Decent & Affordable Housing Development

Outdoor Events

 

Heritage Promotion / Visitors

 

Culture and the Arts

 

 

 

 

 

11.

Appointment of Committees

To receive the Constitution and Membership of Committees for 2017/18 (to be circulated at the meeting)

 

Minutes:

The Constitution and Membership of Committees for 2017/18 was received and circulated at the meeting as follows:

 

CONSTITUTION OF COMMITTEES 2017/18

 

Cabinet

 

Councillors                 D Cook                       Leader of the Council

R Pritchard                 Portfolio Holder for Assets

                                    and Finance and Deputy

                                    Leader of the Council

S Claymore                Portfolio Holder for Regeneration

S Doyle                      Portfolio Holder for

                                    Communities and Wellbeing

J Goodall                    Portfolio Holder for

                                    Environment and Culture

                                    M Thurgood               Portfolio Holder for Housing

                                                                        Services

 

Cabinet (Grants) Sub Committee

 

Councillors                 S Claymore

                                    S Doyle

                                    R Pritchard

 

Appointments and Staffing Committee

 

Councillors                 D Cook

                                    S Peaple

                                    R Pritchard

P Standen

M Thurgood

 

Audit and Governance Committee

 

Councillors                 J Chesworth              

C Cooke

J Faulkner

R Ford

M Greatorex

R Kingstone

M Summers

 

Planning Committee

 

Councillors                 J Chesworth

S Claymore

J Goodall

S Goodall

M Greatorex

T Madge

K Norchi

J Oates

M Oates

T Peaple

P Standen

M Summers

P Thurgood

 

Licensing Committee

 

Councillors                 R Bilcliff

T Clements

A Couchman

S Doyle

R Ford

M Gant

J Goodall

R Kingstone

A Lunn

K Norchi

M Oates

R Rogers

P Seekings

 

Nominations Committee

 

Councillors                 J Chesworth

T Clements

D Cook

M Oates

S Peaple

P Seekings

M Thurgood

 

Infrastructure, Safety and Growth Scrutiny Committee

 

Councillors                 R Bilcliff

S Goodall

M Greatorex

R Kingstone

A Lunn

J Oates

S Peaple

P Standen

P Thurgood

 

Corporate Scrutiny Committee

 

Councillors                 R Ford

A James

R Kingstone

T Madge

J Oates

S Peaple

P Standen

M Summers

P Thurgood

 

Health and Wellbeing Scrutiny Committee

 

Councillors                 T Clements

C Cooke

A Couchman

J Faulkner

M Gant

S Goodall

M Greatorex

A James

M Oates

R Rogers

 

Chief Officer Conduct Committee

 

Councillors                 A James

T Madge

J Oates

T Peaple

R Rogers

 

Statutory Officer Conduct Committee

 

Councillors                 R Bilcliff

J Chesworth

A Lunn

T Peaple

M Summers

 

 

12.

The Local Authorities (Executive Arrangements) (Meetings and Access to Information) Rules 2012 pdf icon PDF 114 KB

(The Report of the Leader of the Council)

Minutes:

The Leader of the Council informed Members that The Local Authorities (Executive Arrangements) (Meetings and Access to Information) Regulations 2012 specifies and requires inter alia under Regulation 19 that the Executive Leader must submit a report on a regular basis to Council containing details of particulars of each urgent Executive decision and a summary of the matters in respect of which the decision was made.

 

RESOLVED:

That the Members endorsed the Annual Executive Arrangements Report

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

13.

Review of the Constitution and Scheme of Delegation pdf icon PDF 220 KB

(The Report of the Leader of the Council and the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

The Leader of the Council and the Solicitor to the Council and Monitoring Officer obtained Members comments, endorsement and approval of the Constitution and Scheme of Delegation as required by legislation.

 

RESOLVED:

That the Members

1

endorsed the Portfolio Holders’ lists of area of responsibility as amended and presented to the Council as a minor changes to the Constitution, Part 3, Paragraph 3.3 – Responsibility for Executive Functions;

 

2

endorsed the changes in recommendation 1 and to the Constitution and Scheme of Delegation As presented in Appendix 1 and then;

 

3

adopted and approved the changes to the then reviewed Constitution and Scheme of Delegation; and

 

4

authorised the payment of an SRA of £6,011 to all three Scrutiny Chairman in the new three Committee Structure recommended within this newly adopted Constitution. This has been funded from the General Fund contingency budget

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

14.

Small Business Grants pdf icon PDF 217 KB

(The Report of the Portfolio Holder for Regeneration)

Additional documents:

Minutes:

The Portfolio Holder for Regeneration seeking approval by Members on a Start-Up Business Grant scheme that was approved at Cabinet on the 6th April. The Grant will be available for individuals wishing to start up in self-employment or business and young businesses that have been trading for no more than 3 years. The report seeks approval for amendments to Grants sub-committee constitution by full Council.

 

RESOLVED:

That the Members

1

 

understand the principles what the start-up Business Grants are;

 

2

agreed to amend the Cabinet (Grants) Sub Committee constitution to include the addition of the Start-up Business Grants Scheme;

 

3

agreed that Cabinet (Grants) Sub Committee makes final decisions on all Start Up Business Grants applied for on a quarterly basis;

 

4

are aware that the Start Up Grants Scheme will be available up to a total of £20,000 per annum subject to annual budget agreements and reviews up until 31st March 2010;

 

5

agreed that the impact and need for a Business Grants Scheme be reviewed on an annual basis through the business planning process and relevant key performance indicators; and

 

6

agreed that after 3 years, a report on the success of the project be formally reported to Council, detailing at a minimum impact, outcomes and learning.

 

 

(Moved by Councillor S Claymore and seconded by Councillor D Cook)

 

 

 

15.

Taxi Licensing - Amendment and Update pdf icon PDF 280 KB

(The Report of the Portfolio Holder for Environment and Culture)

Additional documents:

Minutes:

The Portfolio for Environment and Culture requested Members to consider the updates and amendments to Tamworth Borough Council’s Taxi Licensing Policy 2017-2022 for adoption.

 

RESOLVED:

That the Members considered the updates and amendments to Tamworth Borough Council’s Taxi Licensing Policy 2017-2022 for adoption.

 

 

(Moved by Councillor J Goodall and seconded by Councillor R Pritchard)

 

16.

Anti-Money Laundering Policy pdf icon PDF 198 KB

(The Report of the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

The Solicitor to the Council and Monitoring Officer provided the Members with a copy of the reviewed Anti-Money Laundering Policy for adoption.

 

RESOLVED:

The Members adopted the revised Anti-Money Laundering Policy in the Council’s Policy Framework.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

 

 

17.

Regulation of Members Conduct pdf icon PDF 16 KB

(The Report of the Solicitor to the Council and Monitoring Officer)

Minutes:

The Solicitor to the Council and Monitoring Officer advised Members on the number of complaints received for the period 01 May 2016 until 30 April 2017 in relation to alleged breaches of the Code of Conduct arising from implementation of Part 1 Chapter 7 of the Localism Act 2011 which introduced provisions to assist with the regulation of standards of conduct for elected and co-opted Councillors.

 

RESOLVED:

That the Members endorsed the findings of the contents of the report.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

 

 

18.

Updated RIPA Policy pdf icon PDF 118 KB

(The Report of the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

The Report of the Solicitor to the Council and Monitoring Officer advised Members of the proposed amendments to the Corporate Policy governing the Regulation of Investigatory Powers Act 2000 in light of the new requirements introduced by recent legislative change and Home Office Guidance and seeking their consideration and recommendations in relation thereto.

 

RESOLVED:

That the Members

1

considered the changes to the  RIPA policy on Directed  Surveillance, Covert Human Intelligence Sources (CHIS) and Acquisition of Communications Data;

 

2

are satisfied that the changes meet the requirements imposed on the Council in terms of the legislation and Codes of Practice, and

 

3

approved the Policy.

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

19.

Calendar of Meetings pdf icon PDF 430 KB

To receive the Calendar of Meetings for 2017/18

Minutes:

The Calendar of Meetings for 2017/18 was received and circulated at the meeting

 

RESOLVED:

That the Members accepted the Calendar of Meetings for 2017/18 with an amendment to the Audit and Governance Committee Meeting on 29th March to be changed to another date

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)