Agenda and minutes

Apologies for absence were received from Councillors S Doyle and T Peaple.

Charlotte Cropper was inaugurated as the Mayor’s Cadet for 2017/18

Councillor J Chesworth was elected as Mayor and proposed a vote of thanks to Councillor K Norchi’s year as Mayor

 

(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

Councillor P Thurgood was elected as Deputy Mayor

 

(Moved by Councillor J Chesworth and seconded by Councillor M Oates)

Councillor D Cook was elected Leader of the Council

 

(Moved by Councillor M Thurgood and seconded by Councillor R Rogers)

The minutes of the meeting held on 4 April 2017 were approved subject to a slight amendment and signed as a correct record.

 

(Moved by Councillor D Cook and seconded by Councillor P Standen)

The Mayor Councillor J Chesworth made the following announcements:-

 

You may have noticed in the corner tonight a gentleman with a video camera. This meeting is being recorded as part of the 24 hours in Tamworth project. So if any of you were wondering that is the purpose of the video camera in the corner.

 

Doctor Goodwin has announced as we know that he will be retiring later on this year so this will be his last Mayor Making. I think inaugurating me as Mayor has cared him off. But I thought that this should be mentioned and I just wanted to say that it has been a

pleasure to sit with him over the last few months at Council.

 

At the end you may remember last year that photographs were taken of the groups after the meeting. If I could ask all Members just to stay in the Chamber at the end of the meeting so we can do a similar thing this year.

 

The Leader of the Council Councillor D Cook made the following announcements:-

 

I had promised the Chief Executive that I would make the official announcement at this meeting that he is going to retire at the end of this year. I would like to remind this Council of the work Doctor Goodwin has done for this Council over the last two decades he has been working for us from being a Leisure Manager to becoming Chief Executive. This Council is in the place that it’s in not just because of the Councillors but because of the work of Doctor Goodwin. How he has taken a team of officers through this period of austerity to put the Council in the position it’s in is nothing short of a miracle and none of us should forget that. He has been a marvellous asset of this Town and Council. I told him that he should give us another two to three years. So how plans are draw up on of how we move on lets first of all remember the achievements of Doctor Goodwin and I have personally asked Doctor Goodwin where this Council goes now because nobody knows that Chair better than he does. This Council has a wonderful and it’s a wonderful place to be in Tamworth and so much credit goes to Tony. But it would be a remiss of me as Leader not to mention that as one of my announcements. First and for

most I would like to propose a round of applause to Tony Goodwin.

 

Tamworth has received Dementia Friendly Status and I can also say the fastest town in the country to achieve such status from starting point. It has never been done faster or as well in my opinion. I would like to put some thanks out there to who have been involved. I would like to thank former Councillor Lee Bates for the effort he has put into

that from the voluntary point of view. Councillor Andrew James who  ...  view the full minutes text for item 8.

None

To receive the Membership of Cabinet for 2017/18 (to be circulated at the meeting)

The Membership of Cabinet for 2017/18 was received and circulated at the meeting as follows:

 

REVISED CABINET PORTFOLIOS 2017/18

 

Leader of the Council	Assets and Finance
Cllr Daniel Cook	Cllr Rob Pritchard (Deputy leader)
Portfolio	Portfolio
Corporate Assessments	Corporate Finance & Procurement
Engagement Overview	Audit & Governance
Financial Planning	Service Transformation
Performance Management	Customer Services, HR and ICT
Member Development	GF/HRA Commercial Property & Asset Management
Strategic Overview	Constitution
Strategic Partnerships	Treasury Management
Budget Consultation	Revenues & Benefits
Participatory Budgeting	Community Health & Safety
Tamworth Listens	Corporate Health and Safety
Reputation	PR and Coms Management (GF & HRA)
Organisational Capacity	Graphics and Publications
Corporate Consultation / Engagement (GF & HRA)	Town Centre Car Parks
Delivering Quality Services Overview	Council Tax and NNDR recovery
	Legal and Democratic Services
Communities and Wellbeing	Regeneration
Cllr Stephen Doyle	Cllr Steve Claymore
Portfolio	Portfolio
Safer & Stronger Communities	Education / Educational Attainment
Community Safety, ASB Reduction & Crime	Career Skills and Training
Tackling Fear of Crime	Business Development
Integrated Enforcement / Clean Streets Enforcement	Town Centre Development
CCTV Management	Town Centre Economy / Enterprise Qtr.
Community Development and Locality Working	Development Management
Police and Crime Commissioner Engagement	Building Control
Civil Parking Enforcement	Town Centre Market Development
Third Sector Engagement	Planning
Voluntary Sector Engagement and Funding	Local Plan / Regeneration
Locality / Integrated Commissioning.	Southern Staffordshire Partnership (SSP)
CCG / PCT Engagement	LEP Board Member / WM Combined Authority
Healthier Communities / Lifestyles	Infrastructure / Transport / LTB
Community Wardens.	Gateways Project
Safeguarding Children & Vulnerable Adults	Housing Regeneration Projects
Child Protection / Every Child Matters Agenda	Commercial Investment Stategy (CIS)
	Physical Heritage Conservation
Housing Services	Environment and Culture
Cllr Michelle Thurgood	Cllr Joy Goodall
Portfolio	Portfolio
Strategic Housing	Strategic Waste Management
Homelessness Prevention	Refuse Collection
Housing Advice	Recycling Services
Landlord Services / Council Housing	Waste Minimisation
Council Housing Stock Capacity	Joint Waste Board with LDC.
Private Rented Sector Housing	Staffordshire Joint Waste Management Board
HRA Neighbourhood Renewal	Cemeteries
Healthier Housing	Nature Reserves, Parks and Play
Public Sector Garages	Street Furniture Maintenance
HRA Business Planning	Streetscene
Tenant Engagement	Tamworth in Bloom
Decent Homes Standard	Licensing
Housing Repairs Service	Environmental Health
Service Charges	Sports Development and Leisure Services
RSL Engagement	Tourism/ Destination Tamworth
Decent & Affordable Housing Development	Outdoor Events
	Heritage Promotion / Visitors
	Culture and the Arts

 

To receive the Constitution and Membership of Committees for 2017/18 (to be circulated at the meeting)

 

The Constitution and Membership of Committees for 2017/18 was received and circulated at the meeting as follows:

 

CONSTITUTION OF COMMITTEES 2017/18

 

Cabinet

 

Councillors                 D Cook                       Leader of the Council

R Pritchard                 Portfolio Holder for Assets

                                    and Finance and Deputy

                                    Leader of the Council

S Claymore                Portfolio Holder for Regeneration

S Doyle                      Portfolio Holder for

                                    Communities and Wellbeing

J Goodall                    Portfolio Holder for

                                    Environment and Culture

                                    M Thurgood               Portfolio Holder for Housing

                                                                        Services

 

Cabinet (Grants) Sub Committee

 

Councillors                 S Claymore

                                    S Doyle

                                    R Pritchard

 

Appointments and Staffing Committee

 

Councillors                 D Cook

                                    S Peaple

                                    R Pritchard

P Standen

M Thurgood

 

Audit and Governance Committee

 

Councillors                 J Chesworth              

C Cooke

J Faulkner

R Ford

M Greatorex

R Kingstone

M Summers

 

Planning Committee

 

Councillors                 J Chesworth

S Claymore

J Goodall

S Goodall

M Greatorex

T Madge

K Norchi

J Oates

M Oates

T Peaple

P Standen

M Summers

P Thurgood

 

Licensing Committee

 

Councillors                 R Bilcliff

T Clements

A Couchman

S Doyle

R Ford

M Gant

J Goodall

R Kingstone

A Lunn

K Norchi

M Oates

R Rogers

P Seekings

 

Nominations Committee

 

Councillors                 J Chesworth

T Clements

D Cook

M Oates

S Peaple

P Seekings

M Thurgood

 

Infrastructure, Safety and Growth Scrutiny Committee

 

Councillors                 R Bilcliff

S Goodall

M Greatorex

R Kingstone

A Lunn

J Oates

S Peaple

P Standen

P Thurgood

 

Corporate Scrutiny Committee

 

Councillors                 R Ford

A James

R Kingstone

T Madge

J Oates

S Peaple

P Standen

M Summers

P Thurgood

 

Health and Wellbeing Scrutiny Committee

 

Councillors                 T Clements

C Cooke

A Couchman

J Faulkner

M Gant

S Goodall

M Greatorex

A James

M Oates

R Rogers

 

Chief Officer Conduct Committee

 

Councillors                 A James

T Madge

J Oates

T Peaple

R Rogers

 

Statutory Officer Conduct Committee

 

Councillors                 R Bilcliff

J Chesworth

A Lunn

T Peaple

M Summers

 

 

(The Report of the Leader of the Council)

The Leader of the Council informed Members that The Local Authorities (Executive Arrangements) (Meetings and Access to Information) Regulations 2012 specifies and requires inter alia under Regulation 19 that the Executive Leader must submit a report on a regular basis to Council containing details of particulars of each urgent Executive decision and a summary of the matters in respect of which the decision was made.

 

RESOLVED:	That the Members endorsed the Annual Executive Arrangements Report
	(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

(The Report of the Leader of the Council and the Solicitor to the Council and Monitoring Officer)

The Leader of the Council and the Solicitor to the Council and Monitoring Officer obtained Members comments, endorsement and approval of the Constitution and Scheme of Delegation as required by legislation.

 

RESOLVED:	That the Members
1	endorsed the Portfolio Holders’ lists of area of responsibility as amended and presented to the Council as a minor changes to the Constitution, Part 3, Paragraph 3.3 – Responsibility for Executive Functions;
2	endorsed the changes in recommendation 1 and to the Constitution and Scheme of Delegation As presented in Appendix 1 and then;
3	adopted and approved the changes to the then reviewed Constitution and Scheme of Delegation; and
4	authorised the payment of an SRA of £6,011 to all three Scrutiny Chairman in the new three Committee Structure recommended within this newly adopted Constitution. This has been funded from the General Fund contingency budget
	(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

(The Report of the Portfolio Holder for Regeneration)

The Portfolio Holder for Regeneration seeking approval by Members on a Start-Up Business Grant scheme that was approved at Cabinet on the 6^th April. The Grant will be available for individuals wishing to start up in self-employment or business and young businesses that have been trading for no more than 3 years. The report seeks approval for amendments to Grants sub-committee constitution by full Council.

 

RESOLVED:	That the Members
1	understand the principles what the start-up Business Grants are;
2	agreed to amend the Cabinet (Grants) Sub Committee constitution to include the addition of the Start-up Business Grants Scheme;
3	agreed that Cabinet (Grants) Sub Committee makes final decisions on all Start Up Business Grants applied for on a quarterly basis;
4	are aware that the Start Up Grants Scheme will be available up to a total of £20,000 per annum subject to annual budget agreements and reviews up until 31st March 2010;
5	agreed that the impact and need for a Business Grants Scheme be reviewed on an annual basis through the business planning process and relevant key performance indicators; and
6	agreed that after 3 years, a report on the success of the project be formally reported to Council, detailing at a minimum impact, outcomes and learning.
	(Moved by Councillor S Claymore and seconded by Councillor D Cook)

 

 

 

(The Report of the Portfolio Holder for Environment and Culture)

The Portfolio for Environment and Culture requested Members to consider the updates and amendments to Tamworth Borough Council’s Taxi Licensing Policy 2017-2022 for adoption.

 

RESOLVED:	That the Members considered the updates and amendments to Tamworth Borough Council’s Taxi Licensing Policy 2017-2022 for adoption.
	(Moved by Councillor J Goodall and seconded by Councillor R Pritchard)

 

(The Report of the Solicitor to the Council and Monitoring Officer)

The Solicitor to the Council and Monitoring Officer provided the Members with a copy of the reviewed Anti-Money Laundering Policy for adoption.

 

RESOLVED:	The Members adopted the revised Anti-Money Laundering Policy in the Council’s Policy Framework.
	(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

 

 

(The Report of the Solicitor to the Council and Monitoring Officer)

The Solicitor to the Council and Monitoring Officer advised Members on the number of complaints received for the period 01 May 2016 until 30 April 2017 in relation to alleged breaches of the Code of Conduct arising from implementation of Part 1 Chapter 7 of the Localism Act 2011 which introduced provisions to assist with the regulation of standards of conduct for elected and co-opted Councillors.

 

RESOLVED:	That the Members endorsed the findings of the contents of the report.
	(Moved by Councillor D Cook and seconded by Councillor S Peaple)

 

 

 

(The Report of the Solicitor to the Council and Monitoring Officer)

The Report of the Solicitor to the Council and Monitoring Officer advised Members of the proposed amendments to the Corporate Policy governing the Regulation of Investigatory Powers Act 2000 in light of the new requirements introduced by recent legislative change and Home Office Guidance and seeking their consideration and recommendations in relation thereto.

 

RESOLVED:	That the Members
1	considered the changes to the  RIPA policy on Directed  Surveillance, Covert Human Intelligence Sources (CHIS) and Acquisition of Communications Data;
2	are satisfied that the changes meet the requirements imposed on the Council in terms of the legislation and Codes of Practice, and
3	approved the Policy.
	(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

To receive the Calendar of Meetings for 2017/18

The Calendar of Meetings for 2017/18 was received and circulated at the meeting

 

RESOLVED:	That the Members accepted the Calendar of Meetings for 2017/18 with an amendment to the Audit and Governance Committee Meeting on 29th March to be changed to another date
	(Moved by Councillor D Cook and seconded by Councillor R Pritchard)