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Agenda and minutes

Audit and Governance Committee - Thursday, 27th October, 2016 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

36.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor R Kingstone

37.

Minutes of the Previous Meeting pdf icon PDF 196 KB

Minutes:

The minutes of the meeting held on 22 September 2016 were approved and signed as a correct record.

 

(Moved by Councillor M Summers and seconded by Councillor M Gant)

 

38.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

39.

Annual Audit Letter 2015/16

The Report of Grant Thornton (External Auditor)

Minutes:

The Annual Audit Letter 2015/16 of Grant Thornton (External Auditor) was considered.

 

RESOLVED:

That Members endorsed the Annual Audit Letter for Tamworth Borough Council and thanks were given to the officers for their work involved.

 

 

(Moved by Councillor J Chesworth and seconded by Councillor J Faulkner)

 

40.

Appointment of External Auditor – Re Accounts Audit Commencing 2018/19 pdf icon PDF 208 KB

(The Report of the Executive Director Corporate Services)

Additional documents:

Minutes:

The Executive Director of Corporate Services advised Members of the options process and legislative requirement to appoint External Auditors for the Accounting Period 2018/19 and to also to seek Member endorsement of the recommended option for Cabinet and Council approval.

 

RESOLVED:

That Members endorsed that

1

Cabinet recommends to Council that the Authority opts into the appointing person arrangements made by the Public Sector Audit Appointments (PSAA) for the appointment of External Auditors, and

 

2

the Executive Director Corporate Services confirms their interest in undertaking the opt in appointing process following ratification by Council and has delegated powers in relation to the appointment process.

 

 

(Moved by Councillor J Oates and seconded by Councillor M Summers)

 

 

41.

Review Of Anti-Money Laundering Policy pdf icon PDF 197 KB

(The Report of the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

The Solicitor to the Council and Monitoring Officer provided the Members with a review of the Council’s key Anti-Money Laundering Policy.

 

RESOLVED:

That Members

1

approved the revised Anti-Money Laundering Policy and that it be referred to Council for adoption in the Council’s Policy Framework; and

 

2

requested a further report in 12 months’ time on any cash payments made over the said period

 

 

(Moved by Councillor C Cooke and seconded by Councillor M Gant)

 

42.

Counter Fraud & Corruption Update Report pdf icon PDF 109 KB

(The Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

The Head of Internal Audit Services provided Members with an update of Counter Fraud work completed during the financial year 2016/17.

 

RESOLVED:

That Members

1

considered this report and had no issues to raise;

 

2

endorsed the Fraud Risk Register Summary; and

 

3

endorsed the Fraud Response Plan 2016/17

 

 

(Moved by Councillor M Gant and seconded by Councillor J Faulkner)

 

 

43.

Internal Audit Customer Satisfaction Survey 2016 pdf icon PDF 112 KB

(The Report of the Head of Internal Audit Services)

Minutes:

The Head of Internal Audit Services reported on the outcome of Internal Audit’s customer satisfaction survey for the 2016/17 financial year to date.

 

RESOLVED:

That the Members considered the report and had no issues to raise. 

 

 

(Moved by Councillor J Faulkner and seconded by Councillor J Oates)

 

 

44.

Internal Audit Report 2016/17 pdf icon PDF 208 KB

(The Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

The Head of Internal Audit Services reported on the outcome of Internal Audit’s review of the internal control, risk management and governance framework in the 1st 6 months of 2016/17 – it provided members with assurance of the on-going effective operation of an internal audit function and enable any particularly significant issues to be brought to the Committee’s attention.

 

RESOLVED:

That the Members considered the report and had no issues to raise.

 

 

(Moved by Councillor M Gant and seconded by Councillor J Chesworth)

 

 

45.

Risk Management Update pdf icon PDF 191 KB

(The Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

The Head of Internal Audit Services reported on the Risk Management process and progress to date for the current financial year.

 

RESOLVED:

That Members endorsed

1

the Corporate Risk Register;

 

2

the revised Risk Management policy; and

 

3

the Risk Management Action Plan.

 

 

(Moved by Councillor C Cooke and seconded by Councillor J Chesworth)

 

 

46.

Audit and Governance Committee Timetable pdf icon PDF 133 KB

(Discussion Item)

Minutes:

The Committee reviewed and agreed the timetable.