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Agenda and minutes

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Note: The public part of this meeting will be recorded and uploaded to the Council's YouTube channel 'TamworthCouncil' as soon as possible 


No. Item


Appointment of Chair

(To appoint the Chair of the Audit & Governance Committee)


The Vice-Chair of the Committee opened the meeting and, on behalf of the Committee thanked the recently retired member and Chair of this Committee, Councillor M Summers for his chairmanship of the Committee.


A vote of thanks in favour of Cllr Summers was passed


(Moved by Councillor R Ford and seconded by Councillor P Thurgood)


The Vice-Chair reported, and the Committee noted, that Councillor Tina Clements had been appointed as a new member of this Committee.


RESOLVED that Councillor T Clements be elected as Chair of the Audit & Governance Committee


(Moved by Councillor R Ford and seconded by Councillor M Greatorex)


Councillor T Clements chaired the remainder of the Meeting.


Minutes of the Previous Meeting pdf icon PDF 111 KB


The minutes of the meeting held on 28 October 2021 were approved and signed as a correct record.


(Moved by Councillor R Ford and seconded by Councillor Dr S Peaple)



Apologies for Absence


There were no apologies for absence.


Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.


When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 




There were no declarations of Interest.


Update from External Auditors

(External Auditors)


The External Auditor reported that the Auditor’s Annual Report would be brought to the March meeting.


Risk Management Quarterly Update pdf icon PDF 74 KB

(Report of the Assistant Director, Finance)

Additional documents:


Report of the Assistant Director Finance to report on the Risk Management process and progress for Quarter 3 of the 2021/22 financial year



That Committee



endorsed the Corporate Risk Register.



(Moved by Councillor Dr S Peaple and Seconded by Councillor R Ford)




Internal Audit Quarterly Update Report Q3 pdf icon PDF 54 KB

(Report of the Audit Manager)

Additional documents:


Report of the Audit Manager to provide Audit & Governance Committee with internal audit’s progress report for the period to December 2021 (Quarter 3).



That Committee



endorsed the progress report; and


(Moved by Councillor R Ford and seconded by Councillor A Cooper)



requested that additional data on outstanding issues be included in future reports



(Moved by Councillor Dr S Peaple and seconded by Councillor R Ford)



Audit Committee Effectiveness pdf icon PDF 106 KB

(Report of the Audit Manager)

Additional documents:


The Audit and Governance Committee undertook the annual self-assessment of Audit & Governance Committee effectiveness. Following a discussion regarding the independent member appointment, the Committee agreed the self-assessment.



That the Committee:



considered the attached self-assessment checklist and endorsed any actions to improve its effectiveness as appropriate; and


Deferred recommendation 2, which was to consider and ratify the approach to be taken in respect of appointing an Independent Member to the Committee, pending a further discussion by the Committee at the March meeting


(Moved by Councillor R Ford and seconded by Councillor J Chesworth)



Audit and Governance Committee Timetable pdf icon PDF 97 KB

(Discussion Item)


The Committee reviewed the timetable, and in particular the items for consideration at eth March meeting and agreed to defer the following items to the June 2022 Committee Meeting:


1.    The External Auditor’s Audit and Governance Committee Update, the Audit Plan and the Fee Increase Letter.

2.    The Review of the Treasury Management Strategy Statement, Minimum Revenue Provision Policy Statement and Annual Investment Statement and the Treasury Management Statement and the Annual Investment Strategy Mid-Year Review Report.

3.    Councillor Code of Conduct

4.    Review of the Constitution and Scheme of Delegation to Officers

5.    Review of Financial Guidance.


The following items would be added to the Timetable for the March meeting:

1.    Independent Member appointment

2.    Exclusion of the Press and Public to facilitate a report on the recommendations from the Audit & Governance Sub-Committee on the Future High Street Fund Risk report.