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Agenda and minutes

Audit and Governance Committee - Thursday, 28th October, 2021 6.00 pm

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Note: This meeting will be recorded and uploaded to the Council's YouTube channel 'TamworthCouncil' as soon as possible 

Media

Items
No. Item

34.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor J Chesworth

35.

Minutes of the Previous Meeting pdf icon PDF 115 KB

Minutes:

The minutes of the meeting held on 16th September 2021 were approved and signed as a correct record.

 

(Moved by Councillor R Ford and seconded by Councillor Dr. S Peaple)

 

36.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

37.

Appointment of External Auditor - re Accounts Commencing 2023/2024 pdf icon PDF 152 KB

(Report of the Executive Director Finance)

Additional documents:

Minutes:

Report of the Executive Director Finance (S151) to advise Members of the options process and legislative requirement to appoint External Auditors for the Accounting Periods from 2023/2024 and to seek Member endorsement of the recommended option for Cabinet & Council approval.

 

RESOLVED:

That the Committee

 

 

Endorsed the report going forward to Cabinet to recommend to Council that the Authority opts into the appointing person arrangements made by the Public Sector Audit Appointments (PSAA) for the appointment of External Auditors; and

 

 

Agreed that the Executive Director Finance (S151) confirms our interest in undertaking the opt in appointing process following ratification by Council and has delegated powers in relation to the appointing process.

 

 

(Moved by Councillor R Ford and seconded by Councillor Dr. S Peaple)

 

38.

Risk Management Quarterly Update - Quarter 2 pdf icon PDF 70 KB

(Report of the Assistant Director, Finance)

Additional documents:

Minutes:

Report of the Assistant Director Finance to report on the Risk Management process and progress for Quarter 2 of the 2021/22 financial year

 

RESOLVED:

That committee

 

 

endorsed the Corporate Risk Register.

 

 

(Moved by Councillor M Summers and Seconded by Councillor P Thurgood)

 

 

 

39.

Counter Fraud Update pdf icon PDF 85 KB

(Report of the Audit Manager)

Additional documents:

Minutes:

Report of the Audit Manager to provide Members with an update of counter fraud work completed this financial year, including an   updated fraud action plan and fraud risk register; the updated Counter Fraud & Corruption Strategy; the updated Whistleblowing Policy; and the updated Anti Money Laundering Policy

 

RESOLVED:

That Committee

 

1.

Noted the updated report, including the updated fraud action plan and the fraud risk register,

 

2.

Endorsed the refreshed Counter Fraud & Corruption Policy Strategy,

 

3.

Endorsed the refreshed Whistleblowing Policy and;

 

4.

endorsed the refreshed Anti Money Laundering Policy

 

 

(Moved by Councillor M Greatorex  and seconded by Councillor A Cooper)

 

40.

Internal Audit Quarterly Progress Report - Quarter 2 pdf icon PDF 56 KB

(Report of the Audit Manager)

Additional documents:

Minutes:

Report of the Audit Manager to provide Audit & Governance Committee with internal audit’s progress report for the period to September 2021 (Quarter 2).

 

RESOLVED:

That Committee

 

1.

endorsed the progress report; and

 

2.

endorsed the Audit Needs Assessment Report in relation to IT Audit Plan for 2021/2022

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

 

 

41.

Audit and Governance Committee Timetable pdf icon PDF 93 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable and the Chair informed the Committee that there may be a working Group/Audit and Governance Sub Committee set up to review for the Future High Street Fund Risk Management. 

42.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

Minutes:

RESOLVED:

That Members of the press and public be excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

 

(Moved by Councillor M Summers and seconded by Councillor P Thurgood)

 

43.

Future High Streets Fund Risk Management pdf icon PDF 90 KB

(Report of the Assistant Director, Regeneration and Growth)

Additional documents:

Minutes:

Report of the Assistant Director - Growth and Regeneration to provide an update to the Committee to explain the approach to risk management for the Future High Streets Fund programme

 


Chair moved a motion to hold meetings of the Audit & Governance Sub Committee to review the Risk Management Report for the Future High Street Fund.  Date to be confirmed then to be held quarterley. 

 

(Moved by Councillor M Summers and seconded by Councillor R Ford)

44.

Update on the Audit Findings Report

(Grant Thornton)

Minutes:

Mark Stocks, from Grant Thornton, updated the Committee on the Exempt part of the Audit findings Report.  After a discussion no further information is required.