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Agenda and minutes

Audit and Governance Committee - Thursday, 16th September, 2021 6.00 pm

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Media

Items
No. Item

23.

Minutes of the Previous Meeting pdf icon PDF 206 KB

Minutes:

The minutes of the meeting held on the 28th July 2021 were approved and signed as a correct record.

 

(Moved by Councillor Dr S Peaple and seconded by Councillor P Thurgood)

 

24.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

25.

Review of The Annual Report on the Treasury Management Service and Actual Prudential Indicators 2020/21 pdf icon PDF 122 KB

(Report of the Executive, Director Finance)

Additional documents:

Minutes:

The Assistant Director, Finance presented the Annual Report on the Treasury Management Service and Actual Prudential Indicators 2020/21 prior to Council on 21st September 2021.

 

Members were asked to consider the report and highlight any proposed changes for recommendation to Cabinet. Following questions no changes were proposed

 

Committee Thanked staff for their excellent performance.

 

(Moved by Councillor M Summers and seconded by Councillor R Ford)

 

26.

Local Government and Social Care Ombudsman Annual Review 2020/21 pdf icon PDF 138 KB

(Report of the Assistant Director, People)

Additional documents:

Minutes:

The Assistant Director, People advised the committee of the contents of the Local Government and Social Care Ombudsman’s Annual Report Letter for the year ended 31st March 2021 in relation to complaints against Tamworth Borough Council

.

 

RESOLVED

That the Committee;

 

 

1.    Endorsed the content of the Ombudsman’s Annual Review Letter

2.    Noted the summary of complaints, enquiries and decisions made during 2020/ 21

 

 

 

 

 

(Moved by Councillor M Greatorex and seconded by Councillor P Thurgood)

 

 

27.

Modern Slavery Statement 2020/21 pdf icon PDF 130 KB

(Report of the Assistant Director, Partnerships)

Additional documents:

Minutes:

The Assistant Director Partnerships updated Members on the Council’s Modern Slavery and Human Trafficking Statement 2020/21.

 

RESOLVED

That Committee

 

        

 

 

        

 

Endorsed the Modern Slavery and Human Trafficking Statement 2020/21 for approval by Cabinet

 

(Moved by Councillor Dr S Peaple and seconded by Councillor M Summers)

 

28.

Audit and Governance Committee Timetable pdf icon PDF 145 KB

(Discussion Item)

Minutes:

The Committee reviewed and noted the timetable and the Chair also reminded members of the training session on the 28th September.

29.

Management Representation Letter 2020/21 pdf icon PDF 409 KB

(Executive Director, Finance)

Minutes:

The Assistant Director, Finance summarised the management representation letter highlighting the salient points within the letter.

 

 

RESOLVED

That the Committee;

 

Approved authorisation for the Chair of Audit & Governance Committee

and the Executive Director, Finance to sign off the management

representation letter.

 

 

 

(Moved by Councillor R Ford and seconded by Councillor Dr S Peaple)

 

 

30.

Fee Increase Letter pdf icon PDF 242 KB

(Report of the External Auditors)

Minutes:

The Fee increase Letter of Grant Thornton (External Auditor) was considered

 

RESOLVED:

That Members endorsed the Fee increase Letter.

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

 

31.

Audit Findings Report 2020/21 pdf icon PDF 5 MB

(The Audit Findings Report 2020/21 from Grant Thornton, the External Auditors)

Minutes:

Will Guest from Grant Thornton, the Council’s external auditors, summarised the Audit findings report.

 

RESOLVED

That the Committee;

 

 

 

Endorsed the Audit Findings Report 2020/21.

 

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

32.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

Minutes:

RESOLVED:

That Members of the press and public be excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

 

 

(Moved by Councillor M Summers  and seconded by Councillor M Greatorex)

 

33.

Audit Findings Report 2020/21

(The Audit Findings Report 2020/21 from Grant Thornton, the External Auditors)

Minutes:

Mark Stocks, From Grant Thornton, joined the meeting and presented the exempt part of the Audit Findings Report to Committee.  Following discussion it was agreed that this item would be discussed further at the next Audit and Governance meeting following the obtaining of legal advice on these matters.