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Agenda and draft minutes

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Media

Items
No. Item

12.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors A Cooper and R Ford

13.

Minutes of the Previous Meeting pdf icon PDF 198 KB

Minutes:

The minutes of the meeting held on 9th June 2021 were approved and signed as a correct record.

 

(Moved by Councillor J Chesworth and seconded by Councillor S Peaple)

 

14.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

15.

Audit Findings Report pdf icon PDF 5 MB

(Report of the External Auditors)

Minutes:

Will Guest, from Grant Thornton the Council’s external auditors, updated the Committee that due to unforeseen circumstances the audit has been delayed.  It was agreed to defer the item until the next meeting in September. 

16.

Management Representation Letter

(Grant Thornton)

Minutes:

This item has been deferred to be discussed at the next Audit & Governance meeting

17.

Annual Statement of Accounts & Report 2020/21 pdf icon PDF 236 KB

(Report of the Executive Director, Finance)

Additional documents:

Minutes:

Report of the Executive Director Finance to approve the Statement of Accounts (the Statement) for the financial year ended 31st March 2021 following completion of the external audit.

 

RESOLVED:

That the Committee

 

1.

approved the Annual Statement of Accounts 2020/21 and;

 

2.

Agreed to delegate authority to the Chair of the Audit and Governance Committee to approve any changes and re-sign the accounts, if necessary, once we have received the Audit Findings Report from Grant Thornton and assurance from Staffordshire County Council’s external auditors in relation to the Staffordshire Pension Fund and have any highlighted changes shown to the Committee before the Chair signs the accounts.

 

 

 

(Moved by Councillor M Summers and seconded by Councillor Dr S Peaple)

 

The Committee also thanked the External Auditors and the Accounts team for the hard work in preparing the final accounts

18.

Risk Management quarterly update pdf icon PDF 125 KB

(Report of the Assistant Director, Finance)

Additional documents:

Minutes:

Report of the Assistant Director Finance to report on the Risk Management process and progress for Quarter 1 of the 2021/22 financial year. To present the revised report format, and a revised Risk policy document for approval. The report also includes comments and recommendations from a recent audit review of the risk process.

 

RESOLVED:

That the committee

 

1.

endorsed the revised Corporate Risk Register

 

2.

approved the revised Risk Policy document and;

 

3.

noted the Audit recommendations

 

 

(Moved by Councillor M Greatorex and Seconded by Councillor P Thurgood)

 

19.

Internal Audit Progress Update Report 2021/22 (Quarter 1) pdf icon PDF 102 KB

(Report of the Audit Manager)

Additional documents:

Minutes:

Report of the Audit Manager to provide Audit & Governance Committee with internal audit’s progress report for the period to 30 June 2021 (Quarter1).

 

RESOLVED:

That Committee

 

1.

endorsed the report

 

 

(Moved by Councillor M Summers and seconded by Councillor J Chesworth)

 

20.

Audit and Governance Committee Timetable pdf icon PDF 143 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.

 

RESOLVED:

That Committee

 

Agreed to change the September meeting from 22nd September to 16th September

 

 

(Moved by Councillor M Summers and seconded by Councillor P Thurgood)

 

 

 

21.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

Minutes:

RESOLVED:

That Members of the press and public be excluded from the meeting during consideration of the Community and Development Services Update on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

 

 

(Moved by Councillor M Summers  and seconded by Councillor J Chesworth)

 

22.

Removal of Risk Based Verification in the Administration of Housing Benefit and Council Tax Support

(Report of the Assistant Director, Finance)

Minutes:

Report of the  Assistant Director of Finance to inform of the removal of Risk Based Verification from the administration of Housing Benefit and Council Tax Support.

 

RESOLVED:

That the Committee

 

 

endorsed the removal of Risk Based Verification from 14 July 2021

 

(Moved by Councillor M Summers and seconded by Councillor P Thurgood)