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Agenda and minutes

Audit and Governance Committee - Thursday, 13th February, 2020 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

40.

Minutes of the Previous Meeting pdf icon PDF 210 KB

Minutes:

The minutes of the meeting held on 24th October 2019 were approved and signed as a correct record.

 

(Moved by Councillor J Faulkner and seconded by Councillor M Oates)

 

41.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

42.

Update from External Auditors

To receive an update

Minutes:

Mark Stocks introduced himself to the Committee as the new External Auditor/ Partner from Grant Thornton.

43.

Fee Increase Letter pdf icon PDF 378 KB

(Report of the External Auditors)

Minutes:

RESOLVED:

That the Committee;

 

 

Endorsed the Fee increase letter.

 

 

(Moved by Councillor M Summers and seconded by Councillor J Faulkner)

 

44.

Audit Plan pdf icon PDF 429 KB

(Report of the External Auditors)

Minutes:

RESOLVED:

That the Committee

 

 

Endorsed the external Audit Plan for year ending 31st March 2020.

 

 

(Moved by Councillor J Faulkner and seconded by Councillor P Thurgood)

 

45.

Regulation of Investigatory Powers Act 2000 pdf icon PDF 202 KB

(Report of the Assistant Director Partnerships)

Minutes:

The Council’s Code of Practice for carrying out surveillance under the Regulation of Investigatory Powers Act 2000 (RIPA) specifies that quarterly reports will be taken to Audit & Governance Committee to demonstrate to elected members that the Council is complying with its own Code of Practice when using RIPA

 

RESOLVED

That Audit and Governance Committee:

 

 

Endorsed the RIPA monitoring report for the quarter to 31 December 2019 circulated for information.

 

(Moved by Councillor J Faulkner and seconded by Councillor M Oates)

 

 

Councillor M Oates left the meeting

46.

Risk Management Quarterly Update pdf icon PDF 107 KB

(Report of the Assistant Director Finance)

Additional documents:

Minutes:

The Assistant Director Finance reported on the Risk Management process and progress to date for the current financial year.

 

Following the Committee’s discussion on workforce planning, new revenue streams and democratic process corporate risks, the Committee requested that a ‘deep dive’ of the workforce planning risk be brought the next Committee and the current risk score on democratic process be reviewed by risk owners. 

 

 

RESOLVED

That the Committee;

 

 

Endorsed the Corporate Risk Register.

 

 

(Moved by Councillor M Summers and seconded by Councillor P Thurgood)

 

 

 

 

47.

Internal Audit Update report 2019/20 (Quarter 3) pdf icon PDF 188 KB

(Report of the Head of Audit & Governance and Monitoring Officer)

Additional documents:

Minutes:

The Head of Audit & Governance and Monitoring Officer provided Audit & Governance Committee with internal audit’s progress report for the period to 31 December 2019 (Quarter 3).

 

RESOLVED

That the Committee;

 

 

Considered the attached report (and new format for reporting) and approved the proposed change in assurance and recommendation classifications.

 

 

(Moved by Councillor M Summers and seconded by Councillor S Pritchard)

 

48.

Audit Committee Effectiveness pdf icon PDF 424 KB

(Report of the Head of Audit & Governance and Monitoring Officer)

Minutes:

RESOLVED:

Members of the Committee completed the self-assessment checklist at Appendix 1 and resolved that;

 

Those members who have not completed the knowledge and skills framework be requested to do so; and

 

A report of the ‘pros and cons’ and timeline of a potential appointment of an independent member to the Committee be brought to the next meeting.

 

(Moved by Councillor M Summers and seconded by Councillor J Faulkner)

 

49.

Audit and Governance Committee Timetable pdf icon PDF 222 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.