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Agenda and minutes

Audit and Governance Committee - Thursday, 24th October, 2019 6.00 pm

Venue: Committee Room 1 - Marmion House

Contact: Democratic Services  01827 709264

Items
No. Item

27.

Minutes of the Previous Meeting pdf icon PDF 210 KB

Minutes:

The minutes of the meeting held on 25th July 2019 were approved and signed as a correct record.

 

(Moved by Councillor J Faulkner and seconded by Councillor M Oates)

 

28.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor M Greatorex

29.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

30.

Annual Audit Letter 2018/19 pdf icon PDF 343 KB

To receive the Annual Audit Letter.

Minutes:

The Annual Audit Letter 2018/19 of Grant Thornton (External Auditor) was considered.

 

RESOLVED:

That Members;

 

Endorsed the Annual Audit Letter for Tamworth Borough Council.

 

 

(Moved by Councillor M Bailey and seconded by Councillor C Cooke)

 

31.

Review Of The Annual Report on the Treasury Management Service and Actual Prudential Indicators 2018/19 pdf icon PDF 123 KB

(Report of the Executive Director Finance)

Additional documents:

Minutes:

The Executive Director Finance provided an overview of the Annual Report on the Treasury Management Service and Actual Prudential Indicators 2018/19 approved by Council on 10th September 2019.

 

RESOLVED

That Members

 

 

Considered the Annual Report on the Treasury Management Service and Actual Prudential Indicators 2018/19, as detailed at Annex 1 and proposed minor amendments to be included in future reports

 

 

(Moved by Councillor J Faulkner and seconded by Councillor C Cooke)

32.

Risk Management Quarterly Update pdf icon PDF 105 KB

(Report of the Assistant Director Finance)

Additional documents:

Minutes:

The Assistant Director Finance reported on the Risk Management process and progress to date for the current financial year.

 

RESOLVED

That Members,

 

 

Endorsed the Corporate Risk Register

 

(Moved by Councillor P Thurgood and seconded by Councillor M Bailey)

 

 

33.

Local Government and Social Care Ombudsman Annual Review 2018/19 pdf icon PDF 136 KB

(Report of the Assistant Director, People)

Additional documents:

Minutes:

The Assistant Director People advised the Committee of the contents of the Local Government and Social Care Ombudsman’s (LGSCO) Annual Report Letter for the year ended 31st March 2019 in relation to complaints against the Council.

 

RESOLVED

That Members;

 

 

Endorsed the Annual Review Letter and summary of complaints, enquiries and decisions made as attached at Appendix 1 and wished to place on record their thanks to all of the staff at Tamworth Borough Council.

 

 

(Moved by Councillor M Summers and seconded by Councillor M Oates)

 

34.

Regulation Of Investigatory Powers Act 2000 pdf icon PDF 201 KB

(Report of the Assistant Director, Partnerships)

Minutes:

The Assistant Director Partnerships updated the Committee on the Council’s Code of Practice for carrying out surveillance under the Regulation of Investigatory Powers Act 2000.

 

 

RESOLVED

That Members

 

 

Endorsed the RIPA monitoring report for the quarter to 30 September 2019 circulated for information.

 

 

(Moved by Councillor M Summers and seconded by Councillor M Bailey)

 

35.

Internal Audit Update Report - Quarter 2 pdf icon PDF 221 KB

(Report of the Head of Audit and Governance & Monitoring Officer)

Additional documents:

Minutes:

The Head of Audit and Governance & Monitoring Officer reported on the outcome of Internal Audit’s review of the internal control, risk management and governance framework in the second quarter of 2019/20, which provided Members with assurance of the operation of the Internal Audit function and enabled any particularly significant issues to be brought to the Committee’s attention.

 

RESOLVED

That Members;

 

Considered the attached report and endorsed the proposed revised system for ‘follow up’ of audit recommendations

 

 

 

(Moved by Councillor M Summers and seconded by Councillor P Thurgood)

 

 

36.

Counter Fraud Update pdf icon PDF 115 KB

(Report of the Head of Audit and Governance & Monitoring Officer)

 

Additional documents:

Minutes:

The Head of Audit and Governance & Monitoring Officer provided Members with an update of counter fraud work completed to Quarter 2 of the 2019/20 financial year.

 

RESOLVED

That Members;

 

 

Noted this report and endorsed the latest fraud action plan at Appendix 1 and fraud risk register at Appendix 2.

 

.

(Moved by Councillor M Bailey and seconded by Councillor C Cooke)

 

37.

Review of the Counter Fraud and Corruption Policy Statement, Strategy and Guidance Notes and Whistleblowing Policy pdf icon PDF 211 KB

(Report of the Head of Audit and Governance & Monitoring Officer)

 

Additional documents:

Minutes:

The Head of Audit and Governance & Monitoring Officer sought members’ approval to the refreshed counter fraud and corruption policy statement, strategy and guidance notes and whistleblowing policy.

 

RESOLVED

That Members

 

 

Approved the refreshed counter fraud and corruption policy statement, strategy and guidance notes and whistleblowing policy and delegated authority to the Head of Audit & Governance to make minor amendments to these policies should they arise

 

(Moved by Councillor J Faulkner and seconded by Councillor M Bailey)

 

38.

Review of Anti Money Laundering Policy pdf icon PDF 194 KB

(Report of the Head of Audit and Governance & Monitoring Officer)

 

Additional documents:

Minutes:

The Head of Audit and Governance & Monitoring Officer sought Members approval to the refreshed anti-money laundering policy.

 

RESOLVED

That Members,

 

 

Approved the refreshed anti-money laundering policy and delegated authority to the Head of Audit & Governance to make minor amendments to this policy should the need arise

 

(Moved by Councillor J Faulkner and seconded by Councillor M Bailey)

 

 

39.

Audit and Governance Committee Timetable pdf icon PDF 223 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.