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Agenda and minutes

Audit and Governance Committee - Thursday, 26th October, 2017 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

32.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor R Kingstone.

33.

Minutes of the Previous Meeting pdf icon PDF 195 KB

Minutes:

The minutes of the meeting held on 27th July 2017 were approved and signed as a correct record.

 

(Moved by Councillor M Gant and seconded by Councillor J Faulkner)

 

34.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

35.

Annual Audit Letter pdf icon PDF 479 KB

(Report of Grant Thornton – External Auditor)

Minutes:

RESOLVED:

The matter was discussed as presented by Grant Thornton and approved unanimously by Members.

 

 

36.

Audit and Governance Committee Update - Progress Report and Update pdf icon PDF 16 MB

(Report of Grant Thornton – External Auditor)

Minutes:

RESOLVED:

The progress report and update was presented to members by Grant Thornton and discussion followed.

 

Members unanimously approved the Audit and Governance Committee update and Tamworth Borough Council progress report and update.

 

 

37.

Local Government Ombudsman Annual Review 2016/17 pdf icon PDF 120 KB

(Report of the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

RESOLVED:

That the Committee

 

1

Endorsed the Annual Review Letter as attached at Appendix 1

 

2

Acknowledged the change of name in the office of the Ombudsman.

 

 

(Moved by Councillor M Gant and seconded by Councillor J Faulkner)

 

38.

Regulation of Investigatory Powers Act 2000 pdf icon PDF 204 KB

(Report of the Solicitor to the Council and Monitoring Officer)

Additional documents:

Minutes:

RESOLVED:

That the Committee

 

1

Endorsed the recommendations of the OSC

 

2

Referred the findings of the report and changes to the RIPA policy to Council for ratification

 

3

Endorsed the RIPA monitoring report for the quarter to 30 September 2017.

 

 

(Moved by Councillor R Ford and seconded by Councillor C Cooke)

 

39.

Internal Audit Update Report 2017/18 pdf icon PDF 213 KB

(Report of the Head of Internal Audit Services)

 

Additional documents:

Minutes:

RESOLVED:

The Committee considered the attached report and raised the following points:

 

1

Building security featured prominently in the report.

 

 

(Moved by Councillor M Summers and seconded by Councillor J Faulkner)

 

40.

Risk Management Update pdf icon PDF 106 KB

(Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

RESOLVED:

That the Committee

 

1

Endorsed the Corporate Risk Register

 

2

Endorsed the updated Risk Management Policy

 

 

(Moved by Councillor C Cooke and seconded by Councillor M Gant)

 

41.

Counter Fraud Update pdf icon PDF 15 KB

(Report of the Head of Internal Audit Services)

 

Additional documents:

Minutes:

RESOLVED:

The Committee considered the attached report and raised the following points:

 

1

That paragraph 6.12 the word “can” be replaced by the word “shall”.

(Proposed by Councillor R Ford and seconded by Councillor J Faulkner)

 

2

Endorsed the Fraud & Corruption Policy Statement, Strategy & Guidance Notes, attached as Appendix 1 to the report.

 

3

Endorsed the Whistleblowing Policy, attached as Appendix 2 to the report.

 

4

Endorsed the Fraud Risk Register Summary, attached as Appendix 3 to the report.

 

 

(Moved by Councillor J Faulkner and seconded by Councillor R Ford)

 

42.

Audit and Governance Committee Timetable pdf icon PDF 132 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.