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Agenda and minutes

Audit and Governance Committee - Thursday, 29th March, 2012 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

43.

Apologies for Absence

Minutes:

None

44.

Minutes of the Previous Meeting pdf icon PDF 39 KB

Minutes:

The Minutes of the Meeting held on 26 January 2012 were approved and signed as a correct record.

45.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no Declarations of Interest.

Agenda order Changed

It was agreed by the Committee that agenda item 5 be moved to the end of the agenda.

(Moved by Councillor M Gant and seconded by Councillor R Cook)

46.

Audit Plan - Audit 2011-12 pdf icon PDF 502 KB

(The Report of the Audit Commission)

Minutes:

The Report of the Audit Commission was considered.

 

RESOLVED:

That the contents of the report be noted.

 

 

47.

Self Assessment - Measuring the Effectiveness of the Audit and Governance Committee pdf icon PDF 24 KB

(The Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

The Report of the Head of Internal Audit Services seeking to complete a self assessment of the effectiveness of the Audit & Governance Committee and produce an improvement action plan if required was considered.

 

RESOLVED:

That the self assessment checklist at Appendix A was completed by Members in order to formulate an improvement plan as required.

 

 

48.

Internal Audit Strategy and Plan 2012-13 pdf icon PDF 24 KB

(The Report of the Head of Internal Audit Services)

Additional documents:

Minutes:

The Report of the Head of Internal Audit Services advising Members of the proposed Internal Audit Strategy and Plan for 2012-13 and providing members with assurance on the appropriate operation of Internal Audit was considered.

 

RESOLVED:

That the Internal Audit Strategy and Plan 2012-13 be endorsed.

 

49.

Regulation of Investigatory Powers Act 2000 Quarterly Report March 2012 pdf icon PDF 26 KB

(The Report of the Solicitor to the Council)

Minutes:

The Report of the Solicitor to the Council was considered.

 

RESOLVED:

That the quarterly RIPA monitoring report be endorsed.

 

 

 

 

50.

Final Accounts 2011/12 – Action Plan pdf icon PDF 188 KB

(The Report of the Deputy Director Corporate Finance, Exchequer and Revenues)

Minutes:

The Report of the Deputy Director Corporate Finance, Exchequer and Revenues providing an outline of the Corporate requirements that will need to be achieved in order to produce the Council’s Annual Statement of Accounts for 2011/12 (including deadlines but not including detailed responsibilities) and to obtain Corporate commitment to the action plan was considered.

 

RESOLVED:

 

That:

 

1

The target of 15 June 2012 for closure of the final accounts and production of a draft statement for 2011/12 be approved, and;

 

 

2

staffing resources be committed to the provision of appropriate information and support in order to meet the published timescales and the Committee receive progress updates (if required), and;

 

 

3

the Statement be presented to the Audit & Governance Committee on or around 20 September 2012

 

 

 

 

The Committee as a whole thanked the contribution made to the Committee by Councillor Ron Cook who announced his retirement for the Council on Tuesday 26 March 2012.