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Agenda and minutes

Audit and Governance Committee - Thursday, 26th July, 2018 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

14.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor R Kingstone, Councillor M Gant and Councillor M Greatorex

15.

Minutes of the Previous Meeting pdf icon PDF 108 KB

Minutes:

The minutes of the meeting held on 7th June 2018 were approved and signed as a correct record.

 

(Moved by Councillor M Summers and seconded by Councillor C Cooke)

 

16.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

17.

Update from External Auditors

Minutes:

RESOLVED:  That the update from the External Auditors be endorsed

 

(Moved by Councillor C Cooke and seconded by Councillor R Claymore)

 

18.

Audit Findings Report 2017-18 pdf icon PDF 683 KB

(The Audit Findings Report 2017-18 of Grant Thornton, the External Auditor)

Minutes:

RESOLVED:

The Audit Findings for Tamworth Borough Council were presented to the Members by Grant Thornton and a discussion followed

 

Members thanked the external audit team for their hard work in meeting the deadline

 

 

(Moved by Councillor J Faulkner and seconded by Councillor C Cooke)

 

19.

Management Representation Letter 2017-18 pdf icon PDF 143 KB

(The Report of the Executive Director Finance)

Minutes:

A Management Representation Letter was submitted to the Members by the Executive Director Finance

 

RESOLVED:

That the letter of representation was approved and agreed by Members

 

 

(Moved by Councillor M Summers and seconded by Councillor R Claymore)

 

20.

Annual Statement of Accounts & Report 2017/18 pdf icon PDF 130 KB

(The Report of the Executive Director Finance)

Additional documents:

Minutes:

The Executive Director Finance requested Members to approve the Statement of Accounts (the Statement) for the financial year ended 31st March 2018 following completion of the external audit.

 

Resolved

That Members approved the Annual Statement of Accounts 2017/18

 

(Moved by Councillor J Faulkner and second by Councillor C Cooke)

 

 

 

 

 

21.

Regulation of Investigatory Powers Act 2000 pdf icon PDF 114 KB

(The Report of the Assistant Director – Partnerships)

Minutes:

The Report of the Assistant Director – Partnerships on the Regulation of Investigatory Powers Act 2000 updated the Members on the Council’s Code of Practice for carrying out surveillance under the Regulation of Investigatory Powers Act 2000 (RIPA) which specified that quarterly reports be taken to Audit & Governance Committee to demonstrate to elected members that the Council complied with its own Code of Practice when using RIPA

 

 

RESOLVED

That the RIPA monitoring report for the quarter to 30 June 2018 be endorsed

 

 

(Moved by Councillor M Summers and second by Councillor C Cooke)

22.

Risk Management Update pdf icon PDF 102 KB

(The Report of the Assistant Director Finance)

Additional documents:

Minutes:

The Assistant Director Finance reported on the Risk Management process and progress to date for the current financial year.

 

RESOLVED

That the Corporate Risk Register be endorsed

 

 

(Moved by Councillor M Summers and second by Councillor J Faulkner)

 

23.

Internal Audit Update report 2018/19 Quarter 1 pdf icon PDF 210 KB

(Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance reported on the outcome of Internal Audit’s review of the internal control, risk management and governance framework in the 1st quarter of 2018/19 – to provide members with assurance of the ongoing effective operation of an internal audit function and enable any particularly significant issues to be brought to the Committee’s attention.

 

RESOLVED

That the Internal Audit Report was considered and endorsed

 

 

(Moved by Councillor M Summers and second by Councillor C Cooke)

 

 

24.

Internal Audit Charter pdf icon PDF 109 KB

(The Report of Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance sought the Members’ endorsement of the revised Internal Audit Charter following the recent management restructures and changes to the role of the Head of Audit & Governance. 

 

 

RESOLVED

That the Internal Audit Charter be endorsed

 

 

(Moved by Councillor J Faulkner and second by Councillor M Summers)

25.

Counter Fraud Update pdf icon PDF 121 KB

(The Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance provided Members with an update of Counter Fraud work completed during the financial year 2017/18

 

RESOLVED

That the Committee:

 

 

1     Considered this report; and

 

 

2     Endorsed the Fraud Risk Register Summary (Appendix 1)

 

 

(Moved by Councillor J Faulkner and second by Councillor M Summers)

 

26.

Changes to Policies pdf icon PDF 27 KB

(Report of the Head of Audit & Governance)

Minutes:

The Head of Audit and Governance sought Member approval to revise Policies under the remit of the Head of Audit & Governance to take into account changes to job titles following the recent management restructure.

 

RESOLVED

That approval be given to the Head of Audit & Governance to amend  policies within her remit to show current post titles

 

 

(Moved by Councillor C Cooke and second by Councillor M Summers)

 

 

27.

Audit and Governance Committee Timetable pdf icon PDF 134 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.