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Agenda and draft minutes

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Items
No. Item

36.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors M Bailey and A Farrell

37.

Minutes of Previous Meeting pdf icon PDF 110 KB

Minutes:

The minutes of the meeting held on 11th August 2022 were approved and signed as a correct record.

 

(Moved by Councillor R Pritchard and seconded by Councillor M Summers)

38.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

39.

Question Time: pdf icon PDF 46 KB

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

QUESTIONS FROM MEMBERS OF THE PUBLIC NO. 1

 

Under Procedure Rule No 10, Mr Martin Hall, of Tamworth will ask the Leader of the Council, Councillor Jeremy Oates, the following question:-

 

I would ask that Council outline in more detail the experience within the Executive Leadership Team, the Programme Manager, the scrutiny committee, cabinet and the audit and governance sub-committee to demonstrate the appropriate level of oversight, understanding and control of the part of the programme that the Borough Council are delivering.

 

Answer

 

 

The executive leadership team are the most senior employees within the council, the Chief Executive, Deputy Chief Executive & Head of Paid Service, Executive Director of Finance & Section 151 Officer and the Executive Director of Communities. It is implicit within these job roles to ensure the organisation is managed within its governance structure, approved budget and always acts in a lawful manner, the team above have the correct blend of skills and experience to ensure this is the case, not just for the FHSF project, but for the entire complexities which exist within a local authority.

 

For the FHSF project there is a specific and transparent governance structure which was approved by cabinet on the 17th June 2021 where a programme board has been set up which includes ELT, the Chief Executives of both south staffs college and the Staffs & Stoke LEP along with the Leader of the Council, and more recently by board agreement, the addition of the Cabinet members for Finance and Regeneration have joined the board for greater political representation.

 

The full terms of reference for this board, and the delivery group that reports to it are available on the council’s website in the cabinet minutes for that meeting.

 

The programme manager has been engaged by the council, and has a proven record in construction related schemes, and is also supplemented by a directly employed project officer dedicated to the FHSF project.

 

The role of scrutiny and audit & governance committees are clearly set out in the councils constitution which is also available on the website. The Infrastructure, Safety and Growth Scrutiny committee receives a quarterly report on the FHSF progress, and accordingly the Audit & Governance subcommittee reviews the specific project risks in the same timeframe. It is not appropriate to comment on the skills of individual elected members as each individual will bring their own set of qualification and experience to their elected member role, which adds value to their scrutiny of council business.

 

In terms of the experience and ability of councillors this is something a lot of people make assumptions around.  As councillors we are just lay people who live work or represent a business or work in the town centre, some of us have been here a long-time others not but we bring is the normal person in the street questioning and approach to the decisions of the council.  So, we receive all the technical data and all the information and that any of the employed staff and project officers bring  ...  view the full minutes text for item 39.

40.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules

Minutes:

None

41.

Quarter one 2022/23 performance report pdf icon PDF 61 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

Report of the Leader of the Council to provide Cabinet with a performance update, risk and financial health-check towards achieving the strategic priorities detailed within the Corporate Plan and Medium-Term Financial Strategy. The information contained within the report covers performance for the first quarter of the financial year i.e., April to June 2022.  This report was scheduled for consideration by Corporate Scrutiny Committee on 16th August, however the item was deferred to be considered by the committee on 6th September 2022.

 

RESOLVED:

That Cabinet

 

 

endorsed the contents of the report

 

 

(Moved by Councillor J Oates and seconded by Councillor R Pritchard)

 

 

42.

Budget and Medium Term Financial Planning Process 2023/24 pdf icon PDF 157 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

 

Report of the Leader of the Council to seek agreement to the Proposed Budget and Medium-Term Financial Planning Process for General Fund and the Housing Revenue Account for 2023/24.

 

RESOLVED:

That Cabinet

 

 

Agreed to adopt the proposed process for the General Fund and Housing Revenue Account Budget and Medium Term Financial Planning Process for 2023/24.

 

 

(Moved by Councillor J Oates and seconded by Councillor R Pritchard)

 

43.

Annual Report on the Treasury Management Service and Actual Prudential Indicators 2021/22 pdf icon PDF 518 KB

(Report of the Portfolio Holder for Finance, Risk and Customer Services)

Minutes:

Report of the Portfolio Holder for Finance, Risk and Customer Services to update Cabinet on the Annual Treasury report which is a requirement of the Council’s reporting procedures.

It covers the Treasury activity for 2021/22, and the actual Prudential Indicators for 2021/22.

The report meets the requirements of both the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities. The Council is required to comply with both Codes in accordance with Regulations issued under the Local Government Act 2003. It also provides an opportunity to review the approved Treasury Management Strategy for the current year and enables Members to consider and approve any issues identified that require amendment.

 

RESOLVED:

That Cabinet asks Council to

 

1.

Approve the actual 2021/22 Prudential and Treasury Indicators within the report and shown at Appendix 1; and

 

2.

Accept the Annual Treasury Management Report for 2021/22.

 

 

(Moved by Councillor R Pritchard  and seconded by Councillor S Doyle)

 

44.

Write Offs 1 April 2022 to 30 June 2022 pdf icon PDF 163 KB

(Report of the Portfolio Holder for Finance, Risk and Customer Services)

Additional documents:

Minutes:

Report of the Portfolio Holder for Finance, Risk and Customer Services to ask  Members to endorse the amount of debt written off for the period 1st April 2022 to 30th June 2022.

 

RESOLVED:

That Cabinet

 

 

Endorsed the amount of debt written off for the period of 1st April 2022 to 30th June 2022 – Appendix A-E and approve the write off of irrecoverable debt for Housing Benefit Overpayments  of £16,589.88 – Appendix F respectively.

 

 

(Moved by Councillor R Pritchard  and seconded by Councillor S Doyle)

 

45.

Statement of Community Involvement and Local Development Scheme pdf icon PDF 86 KB

(Report of the Portfolio Holder for Skills, Planning, Economy & Waste)

 

Additional documents:

Minutes:

Report of the Portfolio Holder for Skills, Planning, Economy & Waste to seek Cabinet approval for the adoption and publication of a new Statement of Community Involvement and Local Development Scheme.

 

RESOLVED:

That Cabinet

 

1.     

Agreed to increasing the number of speakers, and the time limit for each speaker, at Planning Committee meetings in line with the recommendations of the Infrastructure, Safety, and Growth Scrutiny Committee;

 

2.     

approved the publication of the new Statement of Community Involvement, as included at Appendix A, subject to any changes resulting from recommendation 1;

 

3.     

approved the publication of the new Local Development Scheme, as included at Appendix B; and

 

4.     

delegated authority to the Planning Policy and Delivery Team Leader to make any minor typographical amendments to the documents before or after publication

 

 

(Moved by Councillor S Doyle and seconded by Councillor M Summers)

 

 

46.

Local Plan Issues and Options Consultation pdf icon PDF 95 KB

(Report of the Portfolio Holder for Skills, Planning, Economy & Waste)

Additional documents:

Minutes:

Report of the Portfolio Holder for Skills, Planning, Economy & Waste to seek Cabinet approval to launch an issues and options consultation as part of the development of the new local plan for Tamworth.

 

RESOLVED:

That Cabinet

 

1.

approved the launch of the issues and options public consultation based on the document set out in Appendix A; and

           

2.

delegated authority to the Assistant Director – Growth and Regeneration to make any final typographical and formatting amendments to the document prior to publication.

 

 

(Moved by Councillor J Oates  and seconded by Councillor R Pritchard)