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Agenda and draft minutes

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Note: Due to staff illness and self-isolation requirements, we are unfortunately unable to live stream this week’s council meetings as planned. The meetings will still be recorded and will be uploaded to our YouTube channel ‘TamworthCouncil’ as soon as possible afterwards. Members of the public can attend a meeting in person if they prefer, although numbers are currently limited in line with Covid-19 safety precautions. The impacted meetings are: • Planning, July 6, 6pm • Infrastructure, Safety & Growth Scrutiny Committee, July 7, 6pm • Cabinet, July 8, 6pm. We apologise for any inconvenience this has caused and hope to have the live streaming back up and running next week.  

Media

Items
No. Item

9.

Election of Chair for the meeting

Minutes:

RESOLVED to elect Councillor D Cook to Chair the meeting

 

(Moved by Councillor S Doyle and seconded by Councillor D Cook)

 

Councillor Cook made the following statement

 

Firstly I am happy to chair this meeting this evening in the absence of the Leader and Deputy Leader of the Council. We are depleted this evening on Cabinet due to the Covid times we live in. We have 4 members of Cabinet this evening who are having to self-isolate due to the need to protect themselves and others, this includes the Leader and Deputy Leader. We expect the public to do the right things around the need to protect themselves and others during this Pandemic, it is right that Councillors obey the same isolation rules. Therefore we are left with only 2 of us Cabinet members this evening, but it is also right we continue with the business of Tamworth as residents correctly expect of us. I have liaised with cabinet colleagues and I am comfortable I have their thoughts on the business this evening and will ensure their views are represented.

 

 

 

 

10.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillors J Oates, R Pritchard, M

Bailey and A Farrell

 

11.

Minutes of Previous Meeting pdf icon PDF 316 KB

Minutes:

The minutes of the meeting held 17th June 2021 were approved as a correct record

 

(Moved by Councillor S Doyle and seconded by Councillor D Cook)

 

12.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

13.

Question Time:

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

None

14.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules

Minutes:

None

15.

Quarter Four 2020/21 Performance Report pdf icon PDF 113 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

Report of the Leader of the Council to provide Cabinet with a performance update and financial Healthcheck.  The report was considered by Corporate Scrutiny Committee at their meeting on 23rd June 2021

 

RESOLVED:

That Cabinet

 

 

Cabinet endorsed the contents of the report.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

 

16.

Sculpture Trail pdf icon PDF 107 KB

(Report of the Leader of the Council)

 

Minutes:

Report of the Leader of the Council to seek to demonstrate the Councils support, and in principle agreement to allow a piece of public art be installed to form part of a sculpture trail within its administrative boundary.

 

RESOLVED:

That Cabinet

 

 

Gave its support and agreement to a piece of public art, known as “The Spirit of Tamworth” to be installed at the location identified in the body of this report, subject to all necessary approvals being obtained by the group and a receipt of an undertaking this will be at no budgetary cost to the council.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

 

17.

Capital Outturn Report 2020/21 pdf icon PDF 370 KB

(Report of the Portfolio Holder for Finance and Customer Services)

 

Additional documents:

Minutes:

Report of the Portfolio Holder for Finance and Customer Services to advise Members of the final outturn of the Authority’s Capital Programme for 2020/21 (subject to audit confirmation) and to request formal approval to re-profile specific programme budgets into 2021/22.

 

This report is a key decision due to expenditure in excess of £100k requiring approval.

 

RESOLVED:

That Cabinet

 

1.

received the final outturn position of the 2020/21 capital programme as summarised in Appendix A; and

 

2.

approved each of the projects detailed in Appendix B the re-profiling of the budget into the Authority’s Capital Programme 2021/22 (total £27.545m).

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

18.

Write Offs pdf icon PDF 208 KB

(Report of the Portfolio Holder for Finance and Customer Services)

Additional documents:

Minutes:

Report of the Portfolio Holder for Finance and Customer Services to ask Members to endorse the amount of debt written off for the period 01 April 2020 to 31 March 2021.

 

RESOLVED:

That Cabinet

 

 

Endorsed the amount of debt written off for the period of 1st April 2020 to 31 March 2021 – Appendix A-E

 

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

The Chair would like thanks to be extended to the Mike Buckland and the Revenues Team and Tina Mustafa and the Incomes Team for the hard work in collecting the income for 2020/21

 

19.

Dry Recycling Contract renewal pdf icon PDF 394 KB

(Report of The Portfolio Holder For Economy And Waste)

Additional documents:

Minutes:

Report of the Portfolio Holder for Economy and Waste to allow Cabinet to determine proposals for the future of the dry recycling service and new contract arrangements for its reprocessing

 

RESOLVED:

That Cabinet

1.

Agreed that subject to Staffordshire County Council’s agreement to fund an equitable share of the additional costs, the Joint Waste Service move to a dual-stream collection methodology (Option 5, subject to recommendation 2).

 

 

Agreed the dual-stream collections be based on a default of a bin for glass cans and plastics and a bag for paper and card (in exceptional circumstances a second receptacle may be provided).

 

 

Delegated authority to enter into contract for the disposal of dual-stream waste to the Chief Executive in consultation with the Portfolio Holder for Economy and Waste, subject to recommendation 2.

 

 

Agreed that if Staffordshire County Council do not agree to fund an equitable share of the additional costs of dual-stream collection; the existing commingled collection methodology (option 2) to be retained and the transfer of responsibility for the disposal of Dry Mixed Recycling be returned to Staffordshire County Council from 1st April 2022 (subject to recommendation 2).

 

2.

recommends to Council to update the Medium Term Financial Strategy based on the additional financial implications of the selected option:

 

 

Option 5: to increase the revenue budget by £105,179 per annum from 2022/2023 (noting this is to be offset by the equitable contribution from Staffordshire County Council) and to include a new project in the Capital Programme in 2021/22 for £95,600 for the provision of the necessary infrastructure

or;

 

Option 2: to increase the revenue budget by £36,114 per annum from 2022/23.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

The Chair added in moving Recommendation 1 and 2, I wish to clarify – in relation to the first bullet point of recommendation 1 - the key principles we would seek in an equitable cost share between ourselves and the County Council as follows:

 

                   There to be no capping of the level of support, the sharing should be on an open book reconciliation of actual costs,

                   The cost sharing to including all additional costs of a dual-stream service, including costs of transition and implementation,

                   That there should be no modification of the current mechanism of uplifting recycling credit in line with RPI.

 

If we’re not able to agree this equitable split we will hand back comingled disposal as detailed in the final bullet point of recommendation 1.

20.

Welcome Back Fund pdf icon PDF 228 KB

(Joint Report of the Portfolio Holder for Economy and Waste and the Portfolio Holder for Environment and Leisure)

Additional documents:

Minutes:

Joint Report of the Portfolio Holder for Economy and Waste and the Portfolio Holder for Environment and Leisure to seek approval from Cabinet to implement and deliver activities that are eligible under the Governments, European Regional Development Funded, Welcome Back Fund.

 

RESOLVED:

That Cabinet

 

1.

approved the proposed activities that have been developed in line with Government guidance.

 

2.

Agreed to support the processes and structures put in place to deliver and administer the programme of works; and

 

3.

Agreed that   delegated Authority be given to the Assistant Director Growth and Regeneration in consultation with the Portfolio Holder Economy & Waste and the Portfolio Holder for Environment and Leisure, to make any amends to the programme as required during delivery.

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)

 

 

21.

Local Development Scheme and Local Plan Timetable pdf icon PDF 117 KB

(Report of the Portfolio Holder for Regulatory & Community Safety)

Additional documents:

Minutes:

Report of the Portfolio Holder for Regulatory & Community Safety to seek Cabinet approval for the publication of the Tamworth Borough Council Local Development Scheme 2021 – 2024.

 

The report was accepted by the Infrastructure, Safety and Growth Committee and Cabinet thanked Richard Powell for producing the report.  

 

RESOLVED:

That Cabinet

 

 

approved the publication of the Tamworth Borough Council Local Development Scheme 2021 – 2025.

 

 

(Moved by Councillor S Doyle and seconded by Councillor D Cook)

 

 

22.

CIL Discretionary Social Housing Relief pdf icon PDF 205 KB

(Report of the Portfolio Holder for Regulatory & Community Safety)

Additional documents:

Minutes:

Report of the Portfolio Holder for Regulatory & Community Safety to seek approval for an update to the Community Infrastructure Levy local policies to introduce discretionary relief for qualifying social housing.

 

RESOLVED:

That Cabinet

 

 

Agreed to make discretionary social housing relief available from 09 July 2021

 

 

(Moved by Councillor S Doyle and seconded by Councillor D Cook)

 

 

 

23.

Homelessness and Allocations Policy Update pdf icon PDF 274 KB

(Report of the Portfolio Holder for Social Housing and Homeless Prevention)

Additional documents:

Minutes:

Report of the Portfolio Holder for Social Housing and Homeless Prevention to set out arrangements for the Rough Sleeping Initiative (RSI 4) funding received from Ministry of Housing, Communities and Local Government (MHCLG), to the sum of £100,000 for homeless prevention activities and to update and set out amendments to the Council’s allocations policy as the Government has refreshed the guidance.

 

RESOLVED:

That Cabinet

 

1.

Cabinet acknowledged and supported the action/spend plan for the RSI 4 initiative (Annex 1)

 

2.

Agreed to give delegated authority to the Portfolio Holder for Social Housing and Homeless Prevention & Executive Director of Communities to approve phase two of the RSI project involving the second phase of the government funding in the autumn when the Council receives it.

 

3.

approved policy amendments to the allocations policy as per Government updates. (Annex 2); and

 

4.

Endorsed the impact assessment of the allocations policy and review since implementation 10 June 2020. ( Annex 3)

 

 

(Moved by Councillor D Cook and seconded by Councillor S Doyle)