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Agenda and minutes

Cabinet - Thursday, 20th December, 2018 6.00 pm

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

82.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor S Claymore

83.

Minutes of Previous Meeting pdf icon PDF 106 KB

Minutes:

The minutes of the meeting held on 29th November 2018 were approved and signed as a correct record.

 

(Moved by Councillor R Pritchard and seconded by Councillor J Chesworth)

 

84.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

85.

Question Time:

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

QUESTIONS FROM MEMBERS OF THE PUBLIC  NO. 1

Under Schedule 4, 13, Mr H Loxton will ask the Portfolio Holder for Heritage and Growth, Councillor S Claymore, the following question:-

 

Could you please explain the reasons why the Assembly Rooms closed in January 2016 but work did not commence till December 2017?

 

Response

 

Councillor D Cook advised that in the absence of Councillor S Claymore, A full detailed response will be provided from Councillor S Claymore to Mr Loxton.

86.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules

None

Minutes:

None

87.

Tamworth Assembly Rooms Project pdf icon PDF 125 KB

(Report of the Portfolio Holder for Heritage and Growth)

Additional documents:

Minutes:

The Portfolio Holder for Heritage and Growth updated Cabinet on progress of the Assembly Rooms project and seek relevant approvals to progress the project

 

RESOLVED

That

 

 

1 Cabinet noted the progress of the Assembly Rooms project

 

 

2  Cabinet noted the revised costs as detailed

 

 

3 Cabinet approved the release of £560,000 from the retained Building Repair Fund and delegate spends to Executive Director and Portfolio Holder.

 

 

4 Cabinet approved the supporting plans

 

 

5 Cabinet acknowledged the revised project timetable

 

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

88.

Building Control Services pdf icon PDF 65 KB

(Report of the Portfolio Holder for Heritage and Growth)

Additional documents:

Minutes:

Portfolio Holder for Heritage and Growth seeks approval to terminate the existing arrangements for the delivery of the Councils Building Control responsibilities and enter into a new arrangement.

 

RESOLVED

That Cabinet

 

 

 

a)    Approved the proposal to enter into a new Building Control Partnership with Lichfield District Council, South Staffordshire Council, Nuneaton & Bedworth Borough Council, South Derbyshire District Council and North Warwickshire Borough Council with effect from 1 April 2019 to be hosted by Lichfield District Council;

 

 

b)    Authorised the Chief Executive following consultation with the Portfolio Holder for Heritage and Growth to:

i.                    Approved the terms of the new Building Control Partnership and to enter into any necessary agreements or arrangements;

ii.                 Subject to terms for the new Building Control Partnership being agreed, and similar approvals being obtained by Lichfield District Council and South Staffordshire Council, approve the arrangements and terms for the termination of the 2015 Building Control Collaboration Agreement between the Council, Lichfield District Council and South Staffordshire Council and to enter into any agreements or other documents required to document the termination;

 

 

c)    Authorised the Chief Executive, following consultation with the Portfolio Holder for Heritage and Growth, to agree the detailed terms upon which Lichfield District Council will discharge the building control functions set out at Appendix A;

 

 

d)    Approved that a retained fund be established to manage the surplus redistributed from the existing partnership

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

89.

Design Supplementary Planning Document pdf icon PDF 83 KB

(Report of the Portfolio Holder for Heritage and Growth)

Additional documents:

Minutes:

Portfolio Holder for Heritage and Growth seeks approval to undertake consultation on the Draft Design Supplementary Planning Document included within Appendix 1.

 

RESOLVED

That  Cabinet

 

1 Resolved that the attached Draft Design  Supplementary                   Planning Document be taken forward into a 4 week

consultation period

 

 

 2 Authorised the Assistant Director Growth and Regeneration to make minor changes to the Draft Design Supplementary Planning Document prior to consultation.

 

 

3 receive a further report on the outcome of the consultation and a final version of the Design Supplementary Planning Document for approval

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

90.

Council Housing Annual Performance Report pdf icon PDF 101 KB

(Report of the Portfolio Holder for Housing Services and Neighbourhoods)

Additional documents:

Minutes:

The Portfolio Holder For Housing Services and Neighbourhoods provides details of the Councils Landlord Performance for 2017/18 as required under the Homes & Community Agency Landlord Regulatory Framework

 

RESOLVED

That Cabinet

 

 

Approved production of the Council’s Landlord Annual Report to Tenants’ (2017/18) complying with required governance under the Landlord Regulatory Framework as shown at Appendix C

 

 

(Moved by Councillor M Cook and seconded by Councillor J Chesworth)

91.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

Minutes:

RESOLVED:

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

92.

Delivery of Housing Repairs and Investment Works from April 2020

(Report of the Portfolio Holder for Housing Services and Neighbourhoods)

Minutes:

The Report of the Portfolio Holder for Housing Services and Neighbourhoods. This report sets out the two options considered for the delivery of housing repairs and investment works from April 2020 and seeks approval to commence the process of procuring external contractors to deliver all repairs and investment work to the Councils retained housing property portfolio for a period of 10 years

 

RESOLVED

That Cabinet Approved

 

 

The invitation of tenders for the delivery of the housing repairs and investment works from April 2020 for a period of 10 years with appropriate break clauses as part of the contract terms

 

 

Delegation of authority to the Executive Director [Communities] and Portfolio Holder for Housing Services and Neighbourhoods to enter into contracts with the contractors submitting the most economically advantageous tender(s).

 

 

The procurement of specialist external advisors to support the development of specifications and tenders to enable the procurement of delivery Contractors with approval to award contracts delegated to the Executive Director Communities in consultation with the Portfolio Holder for Housing Services & Neighbourhoods

 

 

                                                                                  

 

Re-purpose and Release of reserves specifically identified for this project to allow for the appointment of external support to assist with the delivery of the procurement process.

 

And one further recommendation approved as per the report.

 

 

(Moved by Councillor M Cook and seconded by Councillor D Cook)