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Agenda and draft minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services 01827 709264 

Items
No. Item

70.

Minutes of the Previous Meeting pdf icon PDF 342 KB

Minutes:

The Minutes of the meeting held on 5th December 2019 were approved and signed as a correct record.

 

(Moved by Councillor Dr S Peaple and seconded by Councillor M Summers)

71.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of interest.

72.

Chair's Update

Minutes:

The Chair reminded members that all Councillors had been invited to a Housing Disrepairs & Investment Contractors Members presentation on 12th February 2020.

 

73.

Responses to Reports of the Corporate Scrutiny Committee

To receive an update on responses received to reports of the Corporate Scrutiny Committee.

Minutes:

The Chair reported that the update on the Cleaning Services review which had been requested at the 5th December 2019 Committee meeting had been circulated to all members.

 

Members confirmed that they had no further comments on this matter.

74.

Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council

Discussion item

Minutes:

No items had been referred to this Committee.

75.

Working Group Updates

To receive any working group updates

Minutes:

The Chair updated the Committee on the work that had been undertaken by the QPR Executive Summary working group and reported that the proposed summary report had been included on the agenda for the next Corporate Scrutiny Committee meeting on 5th February 2020 and would be discussed at that meeting.

 

The Chair reported that his discussions continued on the utilisation of scoping documents and that he would bring forward an item on this matter, if required.

 

76.

2019/20 Forward Plan

Discussion item – link to the Forward Plan:

 

http://democracy.tamworth.gov.uk/mgListPlans.aspx?RPId=120&RD=0

 

Minutes:

No further items from the Forward Plan were identified for this Committee’s consideration at this time.

77.

Review of housing garage sites pdf icon PDF 107 KB

(Report of the Portfolio Holder for Assets and Finance)

Additional documents:

Minutes:

The Committee received the Report of the Portfolio Holder for Assets and Finance on the Review of Housing Garage Sites and the Chair welcomed the Portfolio Holder, the Executive Director Communities and the Assistant Director Assets to the meeting.

 

The report set out the project plan for the review of housing garage sites.  The Portfolio Holder reported that a desktop exercise had been undertaken and two work streams identified.

 

Members of the Committee sought clarification on:

·         the lack of engagement with all ward councillors in the desk top exercise.  The Portfolio Holder reported that this was a Cabinet project which at a later stage would involve all ward councillors in the process.  The Portfolio Holder reported that the project was currently at an early stage.

·         the lack of detail within the report on the issues which led to this review.

 

The Chair asked that the Portfolio Holder and Officers consider the comments made in terms of the contents of the report.

 

RESOLVED that the Committee endorsed the project plan for review of the housing garage sites.

 

(Moved by Councillor M Summers and seconded by Councillor B Price)

 

In accordance with Rule 12.5 (Right to require individual vote to be recorded) of Schedule 1 (Non-Regulatory Procedure Rules), Councillors P Standen, Dr S Peaple and R Bilcliff voted against the above motion.

 

The Portfolio Holder for Assets and Finance, the Executive Director, Communities and the Assistant Director, Assets left the meeting.

 

78.

Gungate Update pdf icon PDF 218 KB

(Report of the Chief Executive)

Minutes:

The Committee received the report of the Chief Executive which provided an update to the Committee on the progress on the Gungate Masterplan programme.

 

The Chair welcomed the Portfolio Holder for Growth and Regeneration, the Chief Executive and the Assistant Director, Growth and Regeneration to the meeting.

 

The Chief Executive reported that the council had purchased the precinct site a few years ago as an investment opportunity with regeneration potential.  The basis of the council purchasing the site was the regeneration opportunity in that part of town.  The Chief Executive reported that Cabinet had approved a preferred draft masterplan and authorised the Chief Executive and his team to enter into discussions and prepare and submit funding applications.  In addition consultants were appointed who have produced a preferred option.  The masterplan had identified various sites which were suitable for different uses, however, the overall plan had retained flexibility to ensure that opportunities could be maximised as it was reported that one criteria for the council was to ensure that the project delivered an appropriate return on the council’s investment.

 

The Chief Executive reported that discussions with Staffordshire County Council, who own a site adjacent to council owned property, had been positive and the council has had discussions with other landowners on the site and whilst discussions with some landowners were underway discussions with one landowner had not progressed as well, such that other methods were being considered, including the consideration of the use of a compulsory purchase order. 

 

The Chief Executive reported that the master planning process needed to be considered by scrutiny and then Cabinet and then proceed to public consultation. In terms of timing, consultation on the Gungate Masterplan was not expected to commence until after the May elections. 

 

The Chief Executive reported that the key issues for the Council were timing in terms of land assembly and the viability of the project, in terms of achieving necessary funding.

 

The Committee sought and received clarification in the following areas:

 

·         the facilitation of electric vehicle charging in any new multi-storey car park, the principle of which the Chief Executive supported.

·         the interaction between the Gungate project and the Future High Street Fund project.  The Chief Executive reported that there was no overlap between these two projects and that the Gungate project was a stand-alone scheme, however the Gungate scheme would demonstrate the Council’s commitment to Tamworth’s high street and show that interventions were being planned in Gungate which would help support the growth of the town. The Assistant Director reported that the two schemes complement one another and whilst the rules for the development of the business case for the Future High Street fund application were strict, the costs and benefits being delivered by the Gungate scheme could be reported as part of the Future High Street Fund project.  The Portfolio Holder reminded members that the Future High Street Fund was a competitive process with other local authorities and the Gungate project helped to make Tamworth’s application more competitive.

·         whether  ...  view the full minutes text for item 78.

79.

Corporate Scrutiny Committee Work Plan pdf icon PDF 106 KB

To consider the Committee’s Work Plan

Minutes:

The Chair reported that he proposed to change the date of the March meeting from 12th March.  The Chair reported that the preferred date to move this meeting to would be Wednesday 25th March 2020 and he canvassed members’ views on this revised date.  Councillor Dr S Peaple reported that he would not be able to attend a meeting on the revised date.  Advice was sought as to whether this would affect his attendance which it was confirmed that it would.  Following confirmation that other members were available for that date, the Chair reported that the meeting would be rescheduled to 25th March.

 

The items on the Work Plan were considered and it was agreed as follows:

 

·         Member Support working group (member communications) – Councillors S Goodall and Dr S Peaple to revisit and consider whether to bring an update to 25th March meeting.

·         12 month review of Cabinet decisions – the Chair and scrutiny officer to produce a summary of the Cabinet decisions over last 12 months for circulation to members.  The Leader to be invited to attend 25th March meeting.

·         Gungate Masterplan to be added to a meeting in June 2020 (date to be confirmed).

 

The Work Plan was amended as follows:

 

Corporate Scrutiny Work Plan

Work Plan 2019 – 2020

TARGET MEETING DATE

SUBJECT

MEETING WHEN ITEM ADDED TO WORK PLAN

 

 

 

5th February 2020

QPR Q3 2019/20 Report

Regular item

5th February 2020

Review of senior management restructuring (update)

 

5th February 2020

Working group report on QPR Report Executive Summary

June 2019

 

 

 

25th  March 2020

Member Training update

June 2019

25th  March 2020

Member Support Working group – sub group on Member Communications

 

25th  March 2020

Review of Cabinet decisions over previous 12 month period

 

 

 

 

May 2020          

Parking Toolkit review

October 2019

June 2020

Gungate Masterplan

January 2020

June 2020

Local Council Tax Reduction Scheme 2021 onwards - revisit

November 2019

July 2020

Review of Legal Services (post implementation)

November 2019

August 2020

The Assembly Rooms – review of project

November 2019

TBC

Housing Repairs & Investment Contract Review

November 2019

TBC

Solway Trading Company Update (2x per year)

December 2019

TBC

Market tender progress Update

August 2019

Quarter 4 2020

Asset Management update

December 2019

 

 

 

Upcoming Corporate Scrutiny Committee Meetings

25th March 2020 (moved from 12th March)