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Agenda and draft minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ

Contact: Democratic Services 01827 709264 

Items
No. Item

59.

Minutes of the Previous Meeting pdf icon PDF 349 KB

Minutes:

The minutes of the meeting held on 14th November 2019 were approved and signed as a correct record.

 

(Moved by Councillor R Ford and seconded by Councillor S Goodall)

60.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of interest.

61.

Chair's Update

Minutes:

The Chair reported that he had circulated a note to members explaining the proposed changes to the Committee’s Work Plan, which in summary were to:

·         move the update on the Corporate Investment Strategy to February 2020;

·         move the Member training update to March 2020;

·         move the Parking Toolkit review to then next municipal year (May 2020);

·         add twice yearly updates on Solway Trading Company to the Committee’s work plan;

·         target specific dates for the Local Council Tax Reduction Scheme review, Review of Legal Services and the Assembly Rooms.

 

The Chair reported that he had received no responses to that note and members indicated that they were in agreement with the proposed revisions.

 

 

 

 

62.

Responses to Reports of the Corporate Scrutiny Committee

To receive an update on responses received to reports of the Corporate Scrutiny Committee.

Minutes:

An update on the Cleaning Services review was requested.

63.

Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council

Discussion item.

Minutes:

No items had been referred to this Committee.

64.

Working Group Updates

To receive any working group updates.

Minutes:

The Chair reported that the QPR executive summary working group had responded to the Executive Director, Finance’s proposals for the format of the QPR executive summary and the working group expected that the Q3 report would be accompanied with the proposed executive summary for the Committee’s consideration.

 

The Chair suggested that a scoping document working group be formed to look to create a short document which could be submitted to Officers to support them in the production of the reports for the Committee.  It was reported that a scoping document had been in use some time ago.  It was agreed that the old document would be reviewed to consider whether it was suitable for the purpose and the Chair would report back to a future meeting of this Committee.

 

65.

2019/20 Forward Plan

Discussion item – link to the Forward Plan:

 

http://democracy.tamworth.gov.uk/mgListPlans.aspx?RPId=120&RD=0&bcr=1

 

Minutes:

There were no new items on the Forward Plan to consider.

66.

Asset Management Strategy Update pdf icon PDF 100 KB

(Report of the Assistant Director Assets)

Minutes:

The Committee received the Report of the Assistant Director, Assets on the Asset Management Strategy Update.  It was reported that a review of the Council’s Asset Management Strategy cutting across both housing and non-housing property is planned to take place during the 2020/21 financial year and it was agreed to update the Work Plan accordingly.

 

 

 

67.

Corporate Scrutiny Committee Work Plan pdf icon PDF 106 KB

To consider the Committee’s Work Plan.

Minutes:

The Committee agreed that an additional meeting of the Committee was required and agreed that the preferred date for an additional meeting was 30th January 2020.

 

The Committee considered its Work Plan and agreed to amend the Work Plan as follows:

 

Corporate Scrutiny Work Plan

Work Plan 2019 – 2020

TARGET MEETING DATE

SUBJECT

MEETING WHEN ITEM ADDED TO WORK PLAN

 

 

 

30 January 2020

Corporate investment strategy

 

30 January 2020

Garage Sites

 

 

 

 

5th February 2020

QPR Q3 2019/20 Report

Regular item

5th February 2020

Market tender progress Update

August 2019

5th February 2020

Review of senior management restructuring (update)

 

5th February 2020

Working group report on QPR Report Executive Summary

June 2019

 

 

 

12th March 2020

Member Training update

June 2019

12th March 2020

Member Support Working group – sub group on Member Communications

 

12th March 2020

Review of Cabinet decisions over previous 12 month period

 

 

 

 

May 2020          

Parking Toolkit review

October 2019

June 2020

Local Council Tax Reduction Scheme 2021 onwards - revisit

November 2019

July 2020

Review of Legal Services (post implementation)

November 2019

August 2020

The Assembly Rooms – review of project

November 2019

TBC

Housing Repairs & Investment Contract Review

November 2019

TBC

Solway Trading Company Update (2x per year)

December 2019

Quarter 4 2020

Asset Management update

December 2019

 

 

Upcoming Corporate Scrutiny Committee Meetings

30th January 2020

5th February 2020 (QPR Q3 focus)

12th March 2020

 

68.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

 

Minutes:

 

RESOLVED:

 

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraphs 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

(Moved by Councillor R Ford and seconded by Councillor S Goodall)

 

 

69.

Town Centre Workstreams

(Report of the Portfolio Holder for Heritage and Growth)

Minutes:

The Committee received the confidential Report of the Portfolio Holder for Heritage and Growth on Town Centre Workstreams.  The report provided an update to Corporate Scrutiny on progress against work delivered by the Council in the town centre. The Chair introduced the Assistant Director, Growth and Regeneration and the Head of Economic Development and Regeneration.

 

The report covered six themes:

 

·         Engagement;

·         Funding Applications

·         Regeneration Projects

·         Strategy Development

·         Project Development

 

The Head of Economic Development and Regeneration reported on the extensive engagement relating to the town centre through the Leader led – Tamworth – What’s Next engagement as well as engagement working with local businesses and commercial property owners.

 

The Committee discussed how the council engaged with local businesses and how this was communicated to members, as well as the changing funding structure for town centres.

 

Councillor Bilcliff left the meeting.

 

The Head of Economic Development and Regeneration reported on the work underway with funding applications and the deadlines to be met. 

 

The Committee noted the value of the considerable feedback which had been received through the What’s Next Campaign.  Furthermore, the Council had led, with the Greater Birmingham and Solihull LEP, a study of 10 town centres in the area which included Tamworth, and this had helped to support the council’s understanding of the drivers affecting Tamworth town centre.

 

The Committee received an update on the regeneration projects, including the work at the Philip Dix Centre as well as other projects to enhance access points to the town centre.

 

It was reported that the Town Centre Strategy and the Tourism Strategy work had been postponed due to the requirements of the Future High Street Funds.

 

Project development work continued internally on projects which could be explored.

 

The Committee thanked the Officers, who then left the meeting.