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Agenda and draft minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ

Contact: Democratic Services 01827 709264 

Items
No. Item

22.

Apologies for Absence

Minutes:

Apologies of absence were received from Councillor B Price and Councillor R Claymore

23.

Minutes of the Previous Meeting pdf icon PDF 340 KB

Minutes:

The minutes of the meeting held on 10th July 2019 were approved and signed as a correct record.

 

(Moved by Councillor M Summers and seconded by Councillor Dr S Peaple)

 

24.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

None

25.

Chair's Update

Minutes:

Chair updated that the example report for Quarter Performance Report will be brought to next Corporate Scrutiny Meeting.  

26.

Responses to Reports of the Corporate Scrutiny Committee

Minutes:

The Chair reported that the Committee’s recommendation to Cabinet regarding the Cleaning Services Review were considered by Cabinet at its meeting on 1 August 2019 and it was agreed that this Committee would review the full proposals at this meeting and any recommendations from this Committee would be fed back to Cabinet.  The Committee supported this approach and noted that this item would be considered later on the agenda.

27.

Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council

Minutes:

None.

28.

Working Group Updates

To receive an update on Working Groups, including:

·         the Working Group Report on QPR Report Executive Summary

Minutes:

This had been covered in the Chair’s Update.

29.

2019/20 Forward Plan

Discussion item – link to the Forward Plan

 

http://democracy.tamworth.gov.uk/mgListPlanItems.aspx?PlanId=228&RP=120

 

Minutes:

The Committee reviewed the Forward Plan and no new items were identified for the Committee’s consideration.

 

30.

Quarter One 2019/20 Performance Report pdf icon PDF 12 KB

Additional documents:

Minutes:

The Leader of the Council provided Corporate Scrutiny Committee with a performance update and financial health check.  The report will then be considered by Cabinet on 5th September 2019.

 

RESOLVED

That Corporate Scrutiny Committeeendorsed the contents of this report.

 

That a recommendation be made to Cabinet to address the concerns of the Scrutiny Committee regarding the waiting times for Universal Credit and a recommendation be made to Cabinet to draft a letter to ministers and the letter to be co-signed by Cllr D Cook and Cllr Dr S Peaple.

 

(Moved by Councillor Dr S Peaple and seconded by Councillor R Ford)

 

The Committee’s vote was unanimous

 

 

 

31.

Procurement Service and Strategy Update pdf icon PDF 261 KB

Additional documents:

Minutes:

The Executive Director Finance informed Corporate Scrutiny of the activity of the Procurement function during 2018/19, to notify of completion of agreed actions set out in the previous Procurement Strategy, and to seek agreement for the future approach of the Procurement team.

 

 

RESOLVED

Corporate Scrutiny considered the following report and endorsed the recommendations included.

 

 

.

(Moved by Councillor Dr S Peaple and seconded by Councillor S Goodall)

 

32.

Market Tender

To receive a presentation from Head of Economic Development and Regeneration

Minutes:

The Committee received the report of the Head of Economic Development & Regeneration regarding the Tender for Tamworth Market. 

 

The Committee asked that the Head of Economic Development & Regeneration provide an update at the February 2020 meeting once the contract has been agreed. 

 

The Committee thanked the Head of Economic Development & Regeneration  for presenting the report.  

33.

Corporate Scrutiny Committee Work Plan pdf icon PDF 106 KB

To consider the Committee’s Work Plan

Minutes:

The Committee considered the Committee Work Plan.  The Committee Work Plan was updated as set out below:

 

Corporate Scrutiny Work Plan

Work Plan 2019 - 2020

TARGET MEETING DATE

SUBJECT

MEETING WHEN ITEM ADDED TO WORK PLAN

August 2019

QPR Q1 2019/20 Report

Regular item

August 2019

Working group report on QPR Report Executive Summary

June 2019

August 2019

Review of Council Cleaning Services (exempt)

July 2019

August 2019

Market Tender

June 2019

August 2019

Procurement Service and Strategy Update

July 2019

 

 

 

October 2019

Customer Portal – update on progress

 

October 2019

Member Training update

June 2019

October 2019

Review of senior management restructuring

 

October 2019

Garage Sites

 

October 2019

National Guidelines on Corporate Scrutiny

August 2019

 

 

 

November 2019

QPR Q2 2019/20 Report

Regular item

November 2019

Private Sector Housing Enforcement Policy – 12 month update

 

November 2019

Local Council Tax Reduction Scheme 2020/21 onwards

July 2019

 

 

 

December 2019

Asset Management Review update (including town centre) – Councillor R Pritchard to be invited

 

December 2019

Town Centre Strategy update

June 2019

December 2019

Corporate investment strategy

 

 

 

 

February 2020

QPR Q3 2019/20 Report

Regular item

February 2020

Market Tender Update

August 2019

 

 

 

March 2020

Member Support Working group – sub group on Member Communications

 

March 2020

Review of Cabinet decisions over previous 12 month period

 

 

 

 

 

Upcoming Corporate Scrutiny Committee Meetings

8th October 2019

14th November 2019 (QPR Q2 focus)

5th December 2019

5th February 2020 (QPR Q3 focus)

12th March 2020

 

34.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

 

Minutes:

RESOLVED:

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

 

(Moved by Councillor M Summers and seconded by Councillor Dr S Peaple)

 

35.

Review of Cleaning Services

To receive an update from the Assistant Director Assets and to consider the Cabinet Report on the Review of Council Cleaning Services.

Minutes:

The Committee received and considered a confidential report from the Assistant Director Assets. 

 

The Committee unanimously agreed the content of the report and endorsed the recommendation.  The Committee also commented on the high quality of the report.

 

(Moved by Councillor R Bilcliff and seconded by Councillor Dr S Peaple)