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Agenda and draft minutes

Venue: Town Hall, Market Street, Tamworth. View directions

Contact: Democratic Services 01827 709264 

Items
No. Item

9.

To receive the Minutes of the previous meeting pdf icon PDF 250 KB

Minutes:

The minutes of the meeting held on 16th July 2019 were approved and signed as a correct record.

 

(Moved by Councillor D Cook  and seconded by Councillor Dr S Peaple)

10.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

11.

To receive any announcements from the Mayor, Leader, Members of the Cabinet or the Chief Executive

Minutes:

The following announcements were made:

 

Councillor J Oates

 

“Thank you Mr Mayor.

 

You will recall the last time I stood here I announced that we had been unsuccessful with the future high street fund allocation however over the bank holiday I’m sure many of you would have read in the press that the scheme has been extended and we have been successful so everything I said last time I take back. We are all go!

 

We have been successful in being awarded an additional amount of funding to get us to the stage of outline business plan by January with final business plan by April in order to go for the big bucks and get some of the future high street fund in Tamworth. So its good news following the slightly sad news we had last time that we had not got it. There is a lot of work Mr Mayor I don’t have the details with me but its good news that we have been accepted on to the extended tranch one of the future high street fund”

 

Councillor J Chesworth

 

“Thank you Mr Mayor.

 

Last week I’m pleased to say that Tamworth was awarded gold once again in the Heart of England in Bloom competition. I would like to pass on my congratulations to the Street Scene staff in particular, who worked really hard all year and particularly make the Castle Grounds and surrounding roads look absolutely superb, so I would like to thank them and all the officers involved and congratulate them. Thank you Mr Mayor”.

 

Chief Executive Mr Andrew Barratt

 

Thank you Mr Mayor.

 

As members of Corporate Scrutiny will be aware when they considered the impact of Universal credit recently, and made a recommendation to Cabinet that the Leader and the Leader of the opposition jointly write to both the DWP the relevant minister and the MP to ask some question and concerns. I have a letter that has been agreed by both Councillor Cook and Councillor Peaple and I would just ask if they would be prepared to sign it tonight so we can get it off and carry out Cabinets recommendation.

 

 

The Mayor Councillor R Kingstone

 

Before we move on, I just have one thing to say. You might have noticed a new member of the Democratic Services team, we have a new Monitoring Officer, who has taken up her post so I would like to introduce Rebecca Neill, and she will be able to help with all our monitoring.

 

Dr S Peaple

 

“Thank you Mr Mayor.

 

Council at the last meeting will recall there was a list of outside bodies and I was grateful to the Leader for accepting the suggestion to put myself on the GBS LEP Scrutiny panel, I’m pleased to report to Council that first of all I was made vice chair at the last meeting but secondly that I have been able to influence the letter and the wording of the letter that has gone to Ministers  ...  view the full minutes text for item 11.

12.

Question Time:

(i)                 To answer questions from members of the public pursuant to Procedure Rule No. 10.

 

(ii)               To answer questions from members of the Council pursuant to Procedure Rule No. 11

 

Minutes:

The Mayor Councillor R Kingstone

 

“Before we deal with the first part of question time which is questions from members of the public, and we actually have two questions. I would just like to make a statement to the effect that the Constitution is fairly vague in this respect with regards to members of the public who submit questions and are not present, the spirit of the constitution in my persuasion is that if you’re a little bit nervous , a little bit scared about reading out questions or if you’re taken ill or incapable of getting to the meeting then yes that’s fine for the Mayor to read out those questions but I think we need to be careful about setting an unwritten precedence where by questions can be submitted by members of the public with the expectation of not yes it is a reasonable excuse, but for not a reason like I’ve already explained. We’re going to end up basically with and my fear that we are going to end up with 700 questions every meeting from members of the public and will turn into the letters page of the Tamworth Herald rather than a Council meeting so yes we will take these questions this evening but just to be cautious about the reasons why people cannot be present. There are often very valid reasons and that’s why we are taking these tonight but let’s not set precedence is what I’m saying”

 

Question read out by Mayor R Kingstone

 

QUESTIONS FROM MEMBERS OF THE PUBLIC NO. 1

 

Under Procedure Rule No 10, Mr Huw Loxton, of Tamworth will ask the Portfolio Holder for Culture and Operational Services, Councillor John Chesworth, the following question:-

 

“I think we would all agree that the revamp of the castle ground toilets is extremely welcome.  I was under the impression that the toilets would be available at all times, however after making enquiries I am told that they are controlled remotely to ensure availability meets demand and this will be monitored.  There are no fixed opening hours but they will be open into the evening.  Could you tell me exactly how this will work, for example, if they are deemed not necessary after 7pm, but there is an event, could they then be reopened to meet that particular demand?”

 

Councillor J Chesworth gave the following reply:-

 

“To save time and for the benefit of everyone I have Mr Loxton’s contact details I will send him the written answer, and will provide a copy of the answers for the minutes and for all members benefit if that’s acceptable”

 

The Mayor Councillor R Kingstone

 

“Councillor Chesworth I’m sorry to have to ask you but I want to try and avoid the constant, well not constant, but very often we seem to be faced with members giving written responses. Do you think it’s possible that the members of the public present tonight can hear a response that you are likely to give.”

Councillor J Chesworth gave  ...  view the full minutes text for item 12.

13.

Annual Report on the Treasury Management Service and Actual Prudential Indicators 2018/19 pdf icon PDF 924 KB

(The Report of the Portfolio Holder for Assets and Finance)

Minutes:

The Portfolio Holder for Assets and Finance updates Cabinet on the Annual Treasury report this report is a requirement of the Council’s reporting procedures.
It covers the Treasury activity for 2018/19, and the actual Prudential Indicators for 2018/19.

The report meets the requirements of both the CIPFA Code of Practice on Treasury Management and the CIPFA Prudential Code for Capital Finance in Local Authorities. The Council is required to comply with both Codes in accordance with Regulations issued under the Local Government Act 2003. It also provides an opportunity to review the approved Treasury Management Strategy for the current year and enables Members to consider and approve any issues identified that require amendment.

 

RESOLVED

That Council

 

 

Approved the actual 2018/19 Prudential and Treasury Indicators within the report and shown at Appendix 1; and

 

 

Accepted the Annual Treasury Management Report for 2018/19

 

 

(Moved by Councillor R Pritchard and seconded by Councillor P Standen)

 

14.

Tamworth Parliamentary Constituency - Review of Polling Districts, Polling Places and Polling Stations pdf icon PDF 135 KB

(Report of the Chief Executive)

Additional documents:

Minutes:

In accordance with the Electoral Registration and Administration Act 2013, every council in England and Wales must undertake and complete a review of all of the polling district and polling places in its area

 

RESOLVED

That Council

 

1.     Adopted the polling districts and polling places as listed in Appendix A to this report.

 

 

2.     Settled the polling place as the polling district plus any adjacent polling district(s). 

 

 

3.     Noted the polling stations proposed by the Returning Officer as listed in Appendix A to this report.

 

 

(Moved by Councillor D Cook and seconded by Councillor Dr S Peaple)