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Agenda and minutes

Venue: Council Chamber, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services 01827 709264 

Items
No. Item

28.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor S Goodall, Councillor
M Greatorex, Councillor T Jay, Councillor K Norchi, Councillor B Price, Councillor P Standen and Councillor M Summers.

29.

To receive the Minutes of the previous meeting pdf icon PDF 329 KB

Minutes:

From the minutes of the meeting held on 6th June 2018 it was noted by Councillor Dr S Peaple that a written response on Question from Member of the Council number 1 is still outstanding. Councillor S Claymore confirmed a response would be received within 7 days.

 

30.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

31.

To receive any announcements from the Mayor, Leader, Members of the Cabinet or the Chief Executive

Minutes:

Councillor D Cook made the following the announcement,

 

“Thank you Mr Mayor, Just that time of year to present the Chamber with the outside bodies, Copies have been given to Democratic services, and the Chief Executive and here is a copy for yourself and the leader of the Labour Group and leader of the other opposition party I will give them out at the end, they have been circulated and amended as per conversation we had last week. Thank you”

 

Councillor Dr S Peaple made the following announcement

 

“Thank you Mr Mayor first of all in writing can I ask the council to note for the minutes that the sad parting of Councillor Turner who was a member of this authority, he is somebody who I can remember when I first came to Tamworth in 1989 he was generally described in political circles as an old warhorse he knew everything there was to know about Labour Party and continued to serve and the people of Tamworth for a long time, not only on the Borough Council, previously been a Birmingham Councillor but also in running trips for the members of high rise residents for many years and was some discussion amongst us as to who was the greatest negotiator because the deals he got for the coach trips down to Torquay and places like that made them very affordable outings for a large number of people over the years and obviously we want to extend our Condolences to Joan and his great extended family and I know they would be appreciative that it was noted today.

Then Secondly Mr Mayor I’ve had a conversation with the leader following the delayed election, The leader has given me the courtesy of the allocation up to our discretion therefore to say I am pleased that Councillor Standen will step down from ISG Committee and will be replaced by Councillor Faulkner and Councillor Faulkner will be replaced on Health by Councillor Bishop and that leaves Councillor Sheree Peaple who is not on a Scrutiny due to work commitments but she will continue to be our specialist on regulatory committees, may god love her because somebody needs to when you’re on those committees.

Thank you very much Mr Mayor I will circulate that in detail but Councillor Standen was bringing it with him but hasn’t been able to”

 

32.

Question Time:

(i)                 To answer questions from members of the public pursuant to Procedure Rule No. 10.

 

(ii)               To answer questions from members of the Council pursuant to Procedure Rule No. 11

 

Minutes:

QUESTIONS FROM MEMBERS OF THE PUBLIC NO. 1

 

Under Procedure Rule No 10, Vivien Shaw of Tamworth will ask the Portfolio Holder Heritage and Growth, Councillor Steven Claymore, the following question:-

 

“With the decline of Tamworth's town centre so far as its retail shops are concerned and the Borough Council's much publicised ambition to convert to more of a cultural centre for visitors and residents, WHY then is the provision of adequate toilet facilities NOT seen as a priority ? I would ask, therefore what the council's plans are, if any, to rectify this shortfall”

 

Councillor S Claymore gave the following reply:-

 

“Within the 2018/19 budget setting process, and in recognition of the need to improve toilet facilities serving the Town Centre, proposals were put forward to undertake refurbishment work within the existing public conveniences located in the Castle Grounds.

 

These proposals will see the existing Male, Female, Disabled and Baby Change rooms being converted into a series of individual general use toilets that will also provide additional wheelchair accessibility, aides for disabled users, baby change facilities and will include one ‘changing places’ toilet. The toilets will be designed to be easy clean and low maintenance, which will mean we will be able keep one or more of the toilets open at all times and all year round.

 

Already a work in progress is the refurbishment of the Assembly Rooms, included within this refurbishment will be a new café complete with toilet facilities which will be open to and accessible by the general public. It was always envisaged that these facilities would go some way to replacing the old Aldergate toilets that were demolished to enable the Creative Quarter regeneration scheme”

 

Vivien Shaw asked the following supplementary question:-

 

“What is the timeline for the Assembly Rooms? Will the toilet facilities be open to everyone for the Assembly Rooms or just the people using the Café and will they be signposted because at the moment there are no signposts”

 

Councillor S Claymore gave the following reply:-

 

“Yes they will be signposted and the facilities will be open to everyone not just people using the Café. The Timeline for the Assembly Rooms is still on plan for Christmas time this year or early next year”

 

 

 

 

QUESTIONS FROM MEMBERS OF THE PUBLIC NO. 2Under Procedure Rule No 10, Vivien Shaw of Tamworth will ask the Portfolio Holder Heritage and Growth, Councillor Steven Claymore, the following question:-

 

“Bearing in mind the Council's clear ambition to turn Tamworth's town centre into a more of a tourist attraction than a 'shopping experience' , would  it not be advantageous to prospective visitors to have a larger and more impressive "Visitor Centre" where they could obtain information on events available? Rather than the small, barely visible, corner within the council offices reserved for this purpose?”

 

Councillor S Claymore gave the following reply:-

 

“The Tamworth Information Centre is currently based in Marmion House, purely as a temporary measure following the building works taking place in the Enterprise Quarter  ...  view the full minutes text for item 32.

33.

Community Infrastructure Levy pdf icon PDF 127 KB

(Report of the Portfolio Holder for Heritage and Growth)

Additional documents:

Minutes:

Report of the Portfolio Holder for Heritage and Growth to; consider the outcome of public consultation on the Regulation 123 List, Infrastructure Delivery Plan and Planning Obligations Supplementary Planning Document and to approve the Tamworth Borough Council Community Infrastructure Levy (CIL) Charging Schedule arising from the Planning Inspectorate’s report of the examination for adoption and implementation. The Infrastructure Delivery Plan and Regulation 123 List that sit alongside the Charging Schedule to be published and a new Planning Obligations Supplementary Planning Document to be adopted

 

 

RESOLVED

          That Council;

 

 

  1. Resolved to adopt and publish the Tamworth Borough Council Community Infrastructure Levy Charging Schedule and Local Policies contained in Appendix 1 and that the Charging Schedule and Local Policies be implemented from 1st August 2018, in line with the Planning Act 2008 (as amended) and Community Infrastructure Levy Regulations 2010 (as amended).

 

  1. Resolved to publish the Infrastructure Delivery Plan contained in Appendix 2 alongside the CIL Charging Schedule and that arrangements for the approval of subsequent revisions to the Infrastructure Delivery Plan be considered by Cabinet

 

  1. Resolved to publish the Regulation 123 List, in accordance with the Community Infrastructure Levy Regulations 2010, contained in Appendix 3, alongside the CIL Charging Schedule and that arrangements for the approval of subsequent revisions to the Regulation 123 List be considered by Cabinet

 

  1. Resolved to adopt the Planning Obligations Supplementary Planning Document (2018), contained in Appendix 4 and it will be a material consideration in future decision making on planning applications

 

  1. Resolved to revoke the existing Planning Obligations Supplementary Planning Document (2007) and the Open Space for New Development Supplementary Planning Document (2007)

 

  1. Resolved that a report will be submitted to a future Cabinet meeting to consider governance

arrangements for the distribution of CIL funding

 

  1. Noted Appendix 6 CIL notice of adoption (required under the CIL regulations 2010); Appendix 7 notice of revocation of existing SPD’s (Planning Obligations July 2007 and Open Space for New Residential Development SPD July 2007); and Appendix 8 Obligation SPD Adoption Statement (Planning Obligations 2018). The notices in Appendix 7 and Appendix 8 are required under the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended) and will be published following the decision of Council.

 

 

(Moved by Councillor S Claymore and Seconded by Councillor Dr S Peaple)

 

34.

Appointment of a Deputy Electoral Registration Officer pdf icon PDF 122 KB

(Report of the Chief Executive)

Minutes:

Report of the Chief Executive to; seek Council approval to appoint a Deputy Electoral Registration Officer, with the same duties as the Electoral Registration Officer (ERO) to provide resilience and business continuity in this role.

 

RESOLVED

That Council;

 

 

Approved the appointment of the Head of Audit & Governance, Mrs Angela Struthers, to the role of Deputy Electoral Registration Officer, under section 52(2) of the Representation of People Act 1983, having the same duties as the Electoral Registration Officer

 

 

(Moved by Councillor R Pritchard and Seconded by Councillor Dr S Peaple)

 

 

35.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

Minutes:

Councillor R Bilcliff Spoke against the motion of Exclusion of the Press and Public and stated that if the Agenda item is held in private he would take no further part in the meeting.

 

 

RESOLVED:

That members of the press and public be now excluded from the meeting on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended)

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

 

Councillor R Bilcliff left the Council Chamber.

 

 

 

 

36.

Local Authority Trading Company

(Report of the Chief Executive)

 

Minutes:

Report of the Chief Executive to invite the Council to consider the enclosed approach to the set up and governance of a Local Authority Trading Company (LATC), which will result in an operating Company with distinct separation of powers from the Council and at the same time furthering the Council’s vision and priorities in terms of its Commercial Investment Strategy (CIS).

 

RESOLVED

      The Council Approved;

 

1.    That authority be delegated to the Chief Executive in conjunction with the Executive Director Finance and Leader of the Council proceed as a working party to set up a Local Authority Trading Company including finalisation of the legal agreements.  The Council being the sole shareholder. For clarity the Company shall be wholly owned by the Council.

 

2.    The working party being authorised to carry out all functions necessary for the setting up of the Company including Council approval for the appointment of the initial Directors/Non Executive Director of the Company as identified in the draft business case and to continue to operate the new company thereafter

 

3.    The alteration of the Constitution to include (i) in part 4 a new paragraph 4.2.29  “consider annual reports form the Council’s Company; (ii) in Article 6 Corporate Scrutiny under Primary scope “The Committee shall bi-annually review and scrutinise matters relating to  the Company’s activities and performance (iii) in Article 9 a new paragraph 2.9.3 (a)(vi) consider on an annual basis the Company’s Code of Practice and Governance Statement.

 

4.    Creation of a capital budget in the sum of £4m financed from capital receipts from the sale of the land at the former golf course to provide a part loan to the LATC as per the draft Loan Agreement at Appendix C giving the LATC working capital and an ability to purchase land for housing development estimated at 48% of the capital, 52% of which is equity investment.

 

5.    Disposal at market value of the land at Solway Close to the LATC for housing development purposes

 

6.    Officers have been using the name “Solway (Tamworth) Limited” as the project name for the company, Council endorsed this

 

(Moved by Councillor D Cook and Seconded by Councillor R Pritchard)