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Agenda and minutes

Venue: Committee Room 1 - Marmion House

Contact: Democratic Services  01827 709264

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

RESOLVED:

That Councillor M Bailey be appointed as Vice-Chair

 

 

(Moved by Councillor M Summers and seconded by Councillor M Oates)

 

 

 

2.

Minutes of the Previous Meeting pdf icon PDF 97 KB

Minutes:

The minutes of the meeting held on 28th March 2019 were approved and signed as a correct record.

 

(Moved by Councillor M Greatorex and seconded by Councillor C Cooke)

 

3.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

4.

Role of the Audit Committee

To receive a presentation from the external auditors on the role of the Audit Committee.

Minutes:

Presentation given by Laurelin Griffiths and Phil Jones from Grant Thornton on the Role of the Audit Committee

5.

Update from External Auditors

(To receive any updates from the external auditors)

Minutes:

Verbal update – external auditors on-site completing final accounts work and no issues.

 

The Chair requested a private meeting to be arranged with Grant Thornton and the Audit & Governance Committee after the next meeting.

 

6.

External Auditors Fee Letter pdf icon PDF 525 KB

(To receive the external auditors fee letter)

Minutes:

The Audit Fee Letter for 2019/20 of Grant Thornton (External Auditor) was considered

 

RESOLVED:

That Members endorsed the Audit Fee Letter for 2019/20

 

 

(Moved by Councillor M Summers and seconded by Councillor C Cooke)

 

7.

Annual Governance Statement & Code of Corporate Governance pdf icon PDF 66 KB

(Report of the Head of Audit & Governance & Monitoring Officer)

 

Additional documents:

Minutes:

Members were informed of the process followed in producing an Annual Governance Statement and revised Code of Corporate Governance in accordance with statutory requirements, and to approve the proposed draft Annual Governance Statement and Code of Corporate Governance

 

 

RESOLVED

          That,

 

 

a)    The Annual Governance Statement was agreed by the Committee as appropriate for presentation to the external auditor and for inclusion in the Annual Statement of Accounts; and

 

 

b)    The Code of Corporate Governance was agreed.

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

 

An additional recommendation was agreed;

 

 

RESOLVED

That,

 

Zoe Wolicki to attend the next meeting to provide an update on E induction, PDR process, Communications Strategy

 

Councillor M Summers to liaise with relevant Scrutiny Chair regarding E – learning review

 

 

(Moved by Councillor M Summers and seconded by Councillor M Bailey)

8.

Internal Audit Update Report 2018/19 Quarter 4 and Annual Report pdf icon PDF 78 KB

(Report of the Head of Audit & Governance & Monitoring Officer)

 

Additional documents:

Minutes:

To report to Committee the outcome of Internal Audit’s review of the internal control, risk management and governance framework in the 4th quarter and the 2018/19 financial year, also provided members with assurance of the ongoing effective operation of an internal audit function and enable any particularly significant issues to be brought to the Committee’s attention

 

 

RESOLVED

That Committee;

 

 

Considered the attached report.

 

 

 

(Moved by Councillor C Cooke and seconded by Councillor P Thurgood)

 

 

9.

Internal Audit Customer Satisfaction Results pdf icon PDF 54 KB

(Report of the Head of Audit & Governance & Monitoring Officer)

 

Minutes:

Committee was updated on the outcome of Internal Audit’s customer satisfaction survey.

 

RESOLVED

That Committee;

 

 

Considered the report.

 

 

(Moved by Councillor M Bailey and seconded by Councillor M Greatorex)

10.

Public Sector Internal Audit Standards and Quality Assurance & Improvement Programme pdf icon PDF 67 KB

(Report of the Head of Audit & Governance & Monitoring Officer)

 

Additional documents:

Minutes:

To report on the compliance with the Public Sector Internal Audit Standards and the Quality Assurance & Improvement Programme (as required by the Public Sector Internal Audit Standards). 

 

RESOLVED

That Committee endorsed

 

 

  • The compliance with the Public Sector Internal Audit Standards; and

 

 

  • The Quality Assurance & Improvement Programme.

 

 

(Moved by Councillor M Greatorex and seconded by Councillor C Cooke)

 

11.

Counter Fraud Update pdf icon PDF 57 KB

(Report of the Head of Audit & Governance & Monitoring Officer)

Additional documents:

Minutes:

Members were provided with an update of the Counter fraud work completed during the 2018/19 financial year.

 

RESOLVED

The Committee

 

 

Considered the report

 

(Moved by Councillor P Thurgood and seconded by Councillor M Greatorex)

12.

Audit & Governance Committee Self-Assessment pdf icon PDF 44 KB

(For information)

Minutes:

The Audit and Governance Committee completed a self-assessment of the effectiveness of the Committee to inform an improvement action plan

 

 

RESOLVED:

That Members of the Committee completed the self-assessment

 

 

(Moved by Councillor M Summers and seconded by Councillor M Bailey)

13.

Regulation of Investigatory Powers Act 2000 pdf icon PDF 78 KB

(The report of the Assistant Director – Partnerships)

Minutes:

RESOLVED

The Committee

 

endorsed the RIPA monitoring report for the quarter to 31 March 2019.

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

14.

Audit and Governance Committee Timetable pdf icon PDF 60 KB

(Discussion Item)

Minutes:

The Committee reviewed the timetable.

 

 

As requested by the Chair, at the close of the meeting the members of the Audit and Governance Committee met in private with the Head of Audit and Governance.