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Agenda and draft minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

55.

Minutes of the Previous Meeting pdf icon PDF 85 KB

Minutes:

The minutes of the meeting held on 14th February 2019 were approved and signed as a correct record.

 

(Moved by Councillor J Faulkner  and seconded by Councillor C Cooke )

 

56.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor R Kingstone and Councillor M Gant

57.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

58.

Audit Committee Progress Report and Sector Update pdf icon PDF 646 KB

(Report of the External Auditors)

Minutes:

The Audit Progress and Sector Update report of Grant Thornton (External Auditor)was considered

 

RESOLVED:

That Members endorsed the report

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

 

 

59.

Informing the Audit Risk Assessment pdf icon PDF 193 KB

(Report of the External Auditors)

Minutes:

The  Report of Grant Thornton (External Auditor) was considered

 

RESOLVED:

That the Members endorsed the report of the External Auditor informing of the Audit Risk Assessment for 2018/19 for the Council

 

 

(Moved by Councillor C Cooke and seconded by Councillor J Faulkner)

 

 

60.

Review of the Treasury Management Strategy Statement, Minimum Revenue Provision Policy Statement and Annual Investment Statement 2019/20 and the Treasury Management Strategy Statement and Annual Investment Strategy Mid-Year Review Report 2018/19 pdf icon PDF 77 KB

(Report of the Executive Director, Finance)

Additional documents:

Minutes:

The Executive Director Finance reported on the review of the Treasury Management Strategy Statement, Minimum Revenue Provision Statement and Annual Investment Statement 2019/20 and the Treasury Management Strategy Statement and Annual Investment Strategy Mid-year Review Report 2018/19 approved by Council on 26th February 2019 and 11th December 2018 respectively was considered

 

RESOLVED:

That the Members considered the Treasury Reports detailed within the Executive Directors Report

 

 

(Moved by Councillor R Claymore and seconded by Councillor M Greatorex)

 

 

61.

Final Accounts 2018/19 - Action Plan pdf icon PDF 140 KB

(Report of the Executive Director Finance)

Minutes:

The Executive Director Financeprovided an outline of the corporate requirements that will need to be achieved in order to produce the Council’s Annual Statement of Accounts for 2018/19 (including deadlines but not including detailed responsibilities) and to obtain corporate commitment to the action plan

 

RESOLVED

That Members approved

 

                              1

 

The target of 24th May 2019 for closure of the final accounts and production of a the statement for 2018/19

 

                             2

 

Staffing resources be committed to the provision of appropriate information and support in order to meet the published timescales and the Committee receive progress updates (if required);

 

                            3

 

CMT receive a fortnightly update until completion of the audit; and

 

                            4

 

That the Statement be presented to the Audit & Governance Committee on 25th July 2019

 

The Committee thanked all staff involved in the process.

 

 

(Moved by Councillor M summers and seconded by Councillor J Faulkner)

 

 

62.

Internal Audit Charter & Plan 2019/20 pdf icon PDF 52 KB

(Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance advised Members of the Internal Audit Charter and Plan for 2019-20, and provided members with assurance on the appropriate operation of Internal Audit.

 

RESOLVED

That Committee

 

 

Endorsed the attached Internal Audit Charter and Plan 2019-20

 

 

(Moved by Councillor M Greatorex and seconded by Councillor C Cooke)

 

 

63.

Audit & Governance Committee Self Assessment pdf icon PDF 65 KB

(Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Audit and Governance Committee completed a self-assessment of the effectiveness of the Committee to inform an improvement action plan

 

 

RESOLVED:

That Members of the Committee completed the self-assessment checklist

 

 

 

 

 

 

 

 

64.

Audit and Governance Committee Timetable pdf icon PDF 58 KB

(Discussion Item)

Minutes:

The Committee reviewed and agreed the timetable.

 

65.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

Minutes:

RESOLVED

That Members of the press and public be excluded from the meeting during consideration of the Community and Development Services Update on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972.

 

 

 

(Moved by Councillor M Summers and seconded by Councillor R Claymore)

 

66.

Risk Based Verification

(Report of the Assistant Director – Finance)

Minutes:

RESOLVED:

That the Committee

 

 

 Approved the ongoing adoption of a Risk Based Verification (RBV) Policy in determining evidence requirements for the assessment of new Housing Benefit and Council Tax Reduction claims.

 

 

(Moved by Councillor M Summers and seconded by Councillor C Cooke)

 

 

.