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Agenda and minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

32.

Minutes of the Previous Meeting pdf icon PDF 94 KB

Minutes:

The minutes of the meeting held on 26th July 2018 were approved and signed as a correct record.

 

(Moved by Councillor C Cooke and seconded by Councillor M Summers)

 

33.

Apologies for Absence

Minutes:

Apologies for absence were received from Councillor R Kingstone

34.

Regulation of Investigatory Powers Act 2000 pdf icon PDF 77 KB

(Report of the Assistant Director Partnerships)

Minutes:

The Chair changed the order of business in the agenda, Moving item 9 up.

 

 

The Council’s Code of Practice for carrying out surveillance under the Regulation of Investigatory Powers Act 2000 (RIPA) specifies that quarterly reports will be taken to Audit & Governance Committee to demonstrate to elected members that the Council is complying with its own Code of Practice when using RIPA

 

RESOLVED

That Audit and Governance Committee:

 

 

Endorsed the RIPA monitoring report for the quarter to 30 September 2018.

 

Agreed move to information only if nil report

 

(Moved by Councillor M summers and seconded by Councillor J Faulkner)

 

 

 

35.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no declarations of Interest.

36.

Member Training - Role of the Audit and Governance Committee

(Presentation from the External Auditors)

Minutes:

The role of the Audit and Governance Committee was presented to the Committee by Mr J Gregory on Behalf of Grant Thornton (External Auditor) It was also mentioned that this would be the last meeting he would be attending and will be replaced by Mr P Jones.

 

The Audit and Governance Committee Thanked Mr Gregory for his work.

37.

Annual Audit Letter 2017-2018 pdf icon PDF 344 KB

(Report of the External Auditors)

Minutes:

The Annual Audit Letter 2017/18 of Grant Thornton (External Auditor) was considered.

 

RESOLVED:

That Members endorsed the Annual Audit Letter for Tamworth Borough Council .

 

 

(Moved by Councillor M Summers and seconded by Councillor M Gant)

 

38.

Audit Progress Report pdf icon PDF 472 KB

(Report of the External Auditors)

Minutes:

RESOLVED:

The progress report was presented to members by Grant Thornton and discussion followed.

 

 

(Moved by Councillor J Faulkner and seconded by Councillor C Cooke)

 

39.

Annual Report on the Treasury Management Service and Actual Prudential Indicators 2017/18 pdf icon PDF 76 KB

(Report of the Executive Director Finance)

Additional documents:

Minutes:

The Executive Director Finance Presented the Annual Report on the Treasury Management Service and Actual Prudential Indicators 2017/18 approved by Council on 11th September 2018

 

RESOLVED

That  Members:

 

 

Considered the Annual Report on the Treasury Management Service and Actual Prudential Indicators 2017/18, as detailed at Annex 1, and highlighted any proposed changes for recommendation to Cabinet

 

 

(Moved by Councillor M Gant and seconded by Councillor R Claymore)

 

40.

Risk Management Quarterly Update pdf icon PDF 49 KB

(Report of the Assistant Director Finance)

Additional documents:

Minutes:

The Assistant Director Finance reported on the Risk Management process and progress to date for the current financial year.

 

RESOLVED

That the Committee:

 

 

Endorsed the Corporate Risk Register

 

 

(Moved by Councillor J Faulkner and seconded by Councillor M Gant)

 

 

 

 

 

41.

Local Government and Social Care Ombudsman Annual Review pdf icon PDF 67 KB

(Report of the Assistant Director People)

Additional documents:

Minutes:

The Executive Director People advised the committee of the contents of the Local Government and Social Care Ombudsman’s Annual Report Letter for the year ended 31st March 2018 in relation to complaints against the Council

 

RESOLVED

That the Committee:

 

 

endorsed the Annual Review Letter and summary of complaints, enquiries and decisions made

 

(Moved by Councillor C Cooke and seconded by Councillor M Greatorex)

 

 

 

42.

Internal Audit Update Report 2018/19 Quarter 2 pdf icon PDF 68 KB

(Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance reported on the outcome of Internal Audit’s review of the Internal Control, Risk Management and Governance framework in the 2nd quarter of 2018/19 – to provide members with assurance of the ongoing effective operation of an Internal Audit function and enable any particularly significant issues to be brought to the Committee’s attention.

 

 

RESOLVED:     

That the Members considered the report and requested that an update was provided on the reported implementation reviews to the next meeting.

 

 

 

(Moved by Councillor C Cooke and seconded by Councillor J Faulkner)

 

43.

Counter Fraud Update pdf icon PDF 54 KB

(Report of the Head of Audit & Governance)

Additional documents:

Minutes:

The Head of Audit and Governance provided members with an update on the Counter Fraud work completed to date during the 2018/19 financial year. 

 

RESOLVED

That the Committee:

 

 

Considered this report and had no issues to raise

 

 

Endorsed the Counter Fraud & Corruption Policy

Statement, Strategy & Guidance Notes (Appendix 1).

 

 

Endorsed the Whistleblowing Policy (Appendix 2)

 

 

Endorsed the Fraud Risk Register summary (Appendix 3)

 

 

(Moved by Councillor M Summers and seconded by Councillor M Greatorex)

 

44.

Audit and Governance Committee Timetable pdf icon PDF 57 KB

(Discussion Item)

Minutes:

The Committee reviewed and agreed the timetable.