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Agenda and minutes

Venue: Committee Room 1 Marmion House, Lichfield Street, Tamworth

Contact: Democratic Services  01827 709264

Items
No. Item

129.

Apologies for Absence

Minutes:

None.

130.

Minutes of the Previous Meeting pdf icon PDF 56 KB

Minutes:

The minutes of the meeting held on 13 March 2014 were approved and signed as a correct record.

 

(Moved by Councillor R Pritchard and seconded by Councillor J Oates)

131.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

132.

Question Time:

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

QUESTIONS FROM MEMBERS OF THE PUBLIC                NO.1

Under Schedule 4, 13, Mr M Brookes asked the Portfolio Holder for Economy and Education, Councillor S Doyle, the following question:-

 

"Reference the Golf Course: please confirm the volume (in tons) of authorised landfill placed on the council land at Tamworth Golf Club (Amington) by the company Jack Barker Ltd during the time of the company’s lease of the land?"

 

Councillor S Doyle gave the following reply:

 

Thank you for the question Mr Brookes.

 

There was never any “landfill/Domestic waste” tipped at the site but the operator did secure planning consent and a license from the Environment Agency to tip “inert material” to reshape the site and create a driving range. 

 

The Council was responsible for ensuring all works were carried out in accordance with the respective planning permissions granted to Tamworth Golf Centre. It undertook site monitoring to ensure the contouring and location of the tipping was in line with the approved plans.

 

The contractor was in possession of a waste management site licence for the works, which was issued and compliance with the licence overseen by the Environment Agency.

 

Tamworth Borough Council cannot issue a Waste Management Site Licence, only the Environment agency can.

 

Tamworth Council where not responsible for the quality or quantity brought onto the site; this is stated in the site license issued by the Environment Agency to Tamworth Golf Centre and their contractor (Jack Barker).

 

The EA will have received information from the contractor on the loads tipped; the EA will also have dockets of the type of material tipped and have the legal responsibility to ensure it was materials that would not be harmful to the local environment.

 

The original planning permission approved the tipping of 150,000 cubic meters* of inert material.

 

There was Subsequent planning permission granted to extend the time allowed for tipping due to the Economic Recession.

 

The applications to extend the time also included a variation to reduce the overall amount of tipping. Planning permissions indicate that 101,000 cubic meters of insert material have been tipped forming the new landscaped fairways and incomplete driving range area.

 

During this time the site was monitored for the location and massing of the landscaping works to ensure compliance with the approved plans.

 

To achieve this 4000 cubic meters of fill was used and 1750 cubic meters of top soil. All the mounds have been grass seeded and are now incorporated into the golf course.”

 

Supplementary question:

 

If 101,000 cubic metres were tipped do you know the value obtained by Jack Barker Ltd?

 

Councillor S Doyle gave the following reply:

 

It was overseen by the Environment Agency and not information that the Council has. Jack Barker Ltd is now in liquidation so it is unlikely that the information is available.

 

*the volume of inert fill has been roughly converted to a tonnage and equates to approximately 167,000 tonnes. It is not possible to give a definitive answer as the composition of the inert fill is unknown.  ...  view the full minutes text for item 132.

133.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules

None

Minutes:

None

134.

Golf Course Re-Development Project pdf icon PDF 57 KB

(Report of the Portfolio Holder for Economy and Education)

Minutes:

The Report of the Portfolio Holder for Economy and Education seeking to revisit the deferred recommendations from the report dated 20th February was considered. 

 

RESOLVED:

 

 

That Cabinet:

 

1.

Delegated authority to the Portfolio Holder Economic Development and Education and Engagement Strategy to agree a strategy with residents and other stakeholders and approve in the interim the implementation of a regular electronic newsletter and regular press releases to support communications on progress to residents, and;

 

 

2.

Approved the recommended approach for disposal of the site through unconditional sale following outline planning consent being secured. 

 

 

 

(Moved by Councillor S Claymore and seconded by Councillor D Cook)

 

135.

LGA Peer Assessment - Improvement Plan pdf icon PDF 22 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

The Report of the Leader of the Council seeking endorsement of the proposed high level Improvement Planarising from the recommendations set out in the LGA Peer Assessment final report was considered. 

 

RESOLVED:

 

 

That Cabinet:

 

 

1.

Endorsed the high level Improvement Plan;

 

 

2.

Committed to supporting CMT colleagues in the delivery of stated outcomes;

 

 

3.

Endorsed the inclusion of Locality Working and CorporateCommissioning as services for inclusion in the Sustainability Strategy workstream, and;

 

 

4.

Agreed to monitor progress against the plan as part of the Performance Management process. 

 

 

 

(Moved by Councillor D Cook and seconded by Councillor J Oates)

 

 

136.

Annual Review 2013/14 and Corporate Plan 2014/15 pdf icon PDF 18 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

The report of the Leader of the Council to inform Cabinet of the contents of the Annual Review and Corporate Plan was considered. 

 

RESOLVED:

 

That Cabinet:

 

 

1.

Approved the Annual Review and Corporate Plan

 

 

 

(Moved by Councillor D Cook and seconded by Councillor R Pritchard)

 

137.

Temporary Reserves, Retained Funds and Provisions pdf icon PDF 50 KB

(Report of the Portfolio Holder for Operations and Assets)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Operations and Assets seeking Member approval for the establishment of retention of Temporary Reserves, Retained Funds and Provisions, to write back to balances those reserves that have been identified as no longer being required was considered. 

 

RESOLVED:

 

That Cabinet:

 

1.

Approved in principle the creation/retention of Temporary Reserves as detailed in the report and considered whether a spending plan against each of the individual reserves will be required;

 

 

2.

Approved that should the actual outturn level adversely vary from the predicted outturn adjustments will be made and Members may be asked to review the creation of these reserves;

 

 

3.

Approved the write-back of reserves identified as no longer being required in the sum of £56,875 to General Fund Balances and £25,600 to the HRA, to support the Medium-Term Financial strategy. 

 

 

 

(Moved by Councillor R Pritchard and seconded by Councillor D Cook)

 

 

138.

Mandatory and Discretionary Rate Relief Policy pdf icon PDF 28 KB

(Report of the Portfolio Holder for Operations and Assets)

Additional documents:

Minutes:

The Report of the Portfolio Holder Operations and Assets seeking Cabinet approval of the proposed Mandatory and Discretionary Rate Relief Policy with effect from 1st April 2014 was considered. 

 

Resolved:

 

That Cabinet:

 

 

1.

Approved the Mandatory and Discretionary Rate Relief Policy with effect from 1st April 2014.

 

 

 

(Moved by Councillor R Pritchard and seconded by Councillor D Cook)

 

139.

Fees and Charges Policy pdf icon PDF 24 KB

(Report of the Portfolio Holder for Operations and Assets)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Operations and Assets seeking approval from Cabinet to adopt Fees and Charges Policy as part of the Council’s Financial Regulations was considered. 

 

Resolved:

 

That Cabinet:

 

 

1.

Approved the Fees and Charges Policy for adoption within the Council’s Financial regulations, and;

 

 

2.

Approved the requests to Heads of Service to review the basis of the Fees and Charges within their service area as part of the Sustainability Strategy Service Review process and identify whether service provision is subsidised, part subsidised or full cost recovery and consider opportunities to revise fees and charges as appropriate. 

 

 

 

(Moved by Councillor R Pritchard and seconded by Councillor S Claymore)

 

140.

Tenant Designated Panels - Landlord Services pdf icon PDF 83 KB

(Report of the Portfolio Holder for Public Housing and Vulnerable People)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Public Housing and Vulnerable People seeking to set out powers within the Localism Act 2011 whereby Landlords have the option to establish a Designated Tenants Panel (DTP) under which to refer complaints about the Council’s Landlord Service was considered.

 

RESOLVED:

 

That Cabinet:

 

 

1.

Endorsed the Tenant Consultative Groups recommendation to not establish a Designated Tenants Panel (DTP), and;

 

 

2.

Delegated authority to the Director of Transformation & Corporate Performance to include tenants in the overall review of the Council’s ‘Tell Us’ Policy planned for 2014/15. 

 

 

 

(Moved by Councillor M Greatorex and seconded by Councillor D Cook)

 

141.

Allocations Policy Review pdf icon PDF 40 KB

(Report of the Portfolio Holder for Public Housing and Vulnerable People)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Public Housing and Vulnerable People to agree the Council’s Housing Allocations Policy and to agree for future reviews and changes to the policy was considered.

 

Resolved:

 

That Cabinet

 

 

1.

Approved the Council’s Allocations Policy, and;

 

 

2.

Approved the Portfolio Holder for Public Housing and Vulnerable People to authorise non material changes to the policy. 

 

 

 

(Moved by Councillor M Greatorex and seconded by Councillor D Cook)

 

142.

Hospital to Home Pilot Project pdf icon PDF 47 KB

(Report of the Portfolio Holder for Public Housing and Vulnerable People)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Public Housing and Vulnerable People to update Cabinet regarding the approach that has been developed to prevent delayed discharge from hospital that is related to housing issues.  To seek Cabinet approval to further develop this approach in partnership with the South East Staffordshire and Seisdon Peninsular Clinical Commissioning Group (CCG) and other partnership organisations for a six month period was considered.

 

RESOLVED:

 

That Cabinet:

 

1.

Cabinet agreed to the further development of the ‘Hospital to Home’ project in order that a full assessment can be made as to its effectiveness, value for  money and future potential to facilitate effective partnership working between housing, social care and health, and;

 

 

2.

Approved to seek a waiver to financial regulations to deploy £25K of Homelessness Prevention Funding in order to continue joint working arrangements for the duration of the 6 month pilot of the ‘Hospital to Home’ project. 

 

 

 

(Moved by Councillor M Greatorex seconded by Councillor J Oates)

 

143.

Review of the Organic Waste Collection Service pdf icon PDF 55 KB

(Report of the Portfolio Holder for Environment and Waste Management)

Additional documents:

Minutes:

The Report of the Portfolio Holder for Environment and Waste Management seeking Cabinet approval to amend Organic Waste Service was considered. 

 

RESOLVED:

 

That Cabinet

 

 

1.

Approved the removal of all food waste form Organic (Garden) Waste Bin from 13th October 2014;

 

 

2.

Granted authority to the Director of Assets & Environment to commence the procurement of a contract for the disposal of garden waste, including entering into suitable legal agreement with the preferred supplier, and;

 

 

3.

Approved the commencement of negotiations with Biffa Waste, East Staffordshire Borough Council and South Derbyshire District Council with a view to securing either the early exit from the existing waste disposal contract for the treatment of co-mingled garden and food waste or a reduction in the minimum tonnage. 

 

 

 

(Moved by Councillor S Doyle and seconded by Councillor R Pritchard)