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Agenda and draft minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ. View directions

Contact: Democratic Services  01827 709264

Items
No. Item

30.

Minutes of Previous Meeting pdf icon PDF 215 KB

Minutes:

The minutes of the meeting held on 1st August 2019 were approved and signed as a correct record.

 

(Moved by Councillor R Pritchard and seconded by Councillor J Chesworth)

 

31.

Declarations of Interest

To receive any declarations of Members’ interests (pecuniary and non-pecuniary) in any matters which are to be considered at this meeting.

 

When Members are declaring a pecuniary or non-pecuniary interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a pecuniary or non-pecuniary interest in respect of which they do not have a dispensation. 

Minutes:

There were no Declarations of Interest.

32.

Question Time:

To answer questions from members of the public pursuant to Executive Procedure Rule No. 13

Minutes:

There were no questions

33.

Matters Referred to the Cabinet in Accordance with the Overview and Scrutiny Procedure Rules pdf icon PDF 201 KB

(Report of the Chair of the Corporate Scrutiny Committee)

 

 

Minutes:

The report will be discussed at the next Cabinet meeting

34.

Budget and Medium Term Financial Planning Process 2020/21 pdf icon PDF 275 KB

(Report of the Leader of the Council)

Additional documents:

Minutes:

The Leader of the Council seeks agreement to the Proposed Budget and Medium Term Financial Planning Process for General Fund and the Housing Revenue Account for 2020/21.

 

RESOLVED

 

That the proposed process for the General Fund and Housing Revenue Account Budget and Medium Term Financial Planning Process for 2020/21 was adopted

 

(Moved by Councillor D Cook and seconded by Councillor J Chesworth)

 

35.

Procurement Service and Strategy Update pdf icon PDF 259 KB

(Report of the Portfolio Holder for Assets and Finance)

Additional documents:

Minutes:

The Portfolio Holder for Assets and finance informs Cabinet of the activity of the Procurement function during 2018/19, to notify of completion of agreed actions set out in the previous Procurement Strategy, and seeks agreement for the future approach of the Procurement team.

 

RESOLVED

Cabinet

 

Noted the contents of the report; and

 

Approved the future approach for the Procurement team

 

(Moved by Councillor R Pritchard and seconded by Councillor D Cook)

 

36.

Annual Report on the Treasury Management Service and Actual Prudential Indicators 2018/19 pdf icon PDF 924 KB

(Report of the Portfolio Holder for Assets and Finance)

Minutes:

The Portfolio Holder for Assets and Finance updates Cabinet on the Annual Treasury report this report is a requirement of the Council’s reporting procedures.
It covers the Treasury activity for 2018/19, and the actual Prudential Indicators for 2018/19.

 

RESOLVED

         That Cabinet asked Council to

 

  1. Approve the actual 2018/19 Prudential and Treasury Indicators within the report and shown at Appendix 1; and

 

  1. Accept the Annual Treasury Management Report for 2018/19

 

(Moved by Councillor R Pritchard and seconded by Councillor D Cook)

 

37.

Write Offs pdf icon PDF 214 KB

(Report of the Portfolio Holder for Assets and Finance)

Additional documents:

Minutes:

The Portfolio Holder for Assets and Finance provided Members with details of write offs from 1st April 2019 to 30th June 2019 and seeks approval to write off irrecoverable debt in line with policy regarding Business Rates in excess of £10k.

 

RESOLVED

 

 

1)    Endorsed the amount of debt written off for the period of 1st April 2019 to 30th June 2019 – summarised in Appendix A-D; and

 

 

2)    approved the write off of irrecoverable debt for Business Rates of £146,711.50 – detailed at Appendix E

 

 

(Moved by Councillor R Pritchard and seconded by Councillor D Cook)

38.

Exclusion of the Press and Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1,2, 3 and 4 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

Minutes:

RESOLVED:

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

 

(Moved by Councillor D Cook and seconded by Councillor J Chesworth)

 

39.

Review Of Cleaning Services

(Report of the Portfolio Holder for Assets and Finance)

Minutes:

The Portfolio Holder for Assets and Finance sets out proposals for a restructured in-house cleaning service for the purposes of cleaning the Council’s built assets

 

RESOLVED

That Cabinet;

 

Approved the development of a retained and restructured in-house service

 

 

 

Approved the submission of Policy Changes, as part of the budget setting process for 2020/21, to support the restructured service.

 

 

Approved implementation of the restructured service subject to budget being approved through the 2020/21 budget setting process

 

 

Delegated authority to the Head of Paid Service to implement staff changes arising from the restructure

 

 

 

 (Moved by Councillor R Pritchard and seconded by Councillor D Cook)