Click to return to Tamworth Borough Council

Agenda and minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ

Contact: Democratic Services 01827 709264 

Items
No. Item

11.

Minutes of the Previous Meeting pdf icon PDF 118 KB

Minutes:

The minutes of the meeting held on 12th June 2019 were approved and signed as a correct record.

 

(Moved by Councillor Dr S Peaple and seconded by Councillor M Summers)

 

12.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no Declarations of Interest

13.

Chair's Update

Minutes:

The Chair reported that the responses to the Committee’s queries on the QPR Q4 2018/19 Report had been circulated to members of the Committee and that no further comments had been raised.

 

The Chair reported that he proposed that the Member Support, sub-group on Communications should continue and an item remain on the Work Plan to ensure that the outcomes of the ongoing work to improve communications on, in particular, ward related matters was delivered.  The Committee agreed that progress in this area was important and that the item remain on the Work Plan.

14.

Responses to Reports of the Corporate Scrutiny Committee

To receive an update on responses received to reports of the Corporate Scrutiny Committee.

Minutes:

There were no matters to report on this item.

15.

Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council

Discussion item.

Minutes:

There were no matters to report on this item.

16.

Working Group Updates

Minutes:

The Chair reported that the working group looking at the QPR Report had met on 10th July 2019 and considered the potential content for an executive summary to the QPR Reports for this Committee, which it was recommended should include data from the previous 8 quarters such that trends could be identified.   It was noted that the executive summary was intended to be in addition to the detailed report provided.

 

It was reported that further work and engagement with Officers would be undertaken by the work group before a formal report was brought back to this Committee at its next meeting.  The Work plan would be updated to reflect this item.

17.

2019/20 Forward Plan

Discussion item – link to the Forward Plan for 2019 /2020

 

http://democracy.tamworth.gov.uk/mgListPlans.aspx?RPId=120&RD=0&bcr=1

 

Minutes:

The Committee reviewed the Forward Plan and agreed that the following matters identified from the Forward Plan be added to the Committee’s Work Plan for review at the appropriate time:

·         Procurement Service and Strategy Update (August 2019)

·         Local Council Tax Reduction Scheme 2020/21 onwards (November 2019)

 

 

18.

Corporate Scrutiny Committee Work Plan pdf icon PDF 47 KB

Update and discussion on the Corporate Scrutiny Committee Work Plan.

Minutes:

The Committee considered the Committee Work Plan and agreed that items should be grouped by the meeting date at which they were due for consideration and that an additional column be added to capture the meeting at which the item was raised in order to ensure that focus was kept on the progress of items.  The Committee Work Plan was updated as set out below:

Corporate Scrutiny Work Plan

Work Plan 2019 - 2020

TARGET MEETING DATE

SUBJECT

MEETING WHEN ITEM ADDED TO WORK PLAN

August 2019

QPR Q1 2019/20 Report

Regular item

August 2019

Working group report on QPR Report Executive Summary

June 2019

August 2019

Review of Council Cleaning Services (exempt)

July 2019

August 2019

Market Tender

June 2019

August 2019

Procurement Service and Strategy Update

July 2019

 

 

 

October 2019

Customer Portal – update on progress

 

October 2019

Member Training update

June 2019

October 2019

Review of senior management restructuring

 

October 2019

Garage Sites

 

 

 

 

November 2019

QPR Q2 2019/20 Report

Regular item

November 2019

Private Sector Housing Enforcement Policy – 12 month update

 

November 2019

Local Council Tax Reduction Scheme 2020/21 onwards

July 2019

 

 

 

December 2019

Asset Management Review update (including town centre) – Councillor R Pritchard to be invited

 

December 2019

Town Centre Strategy update

June 2019

December 2019

Corporate investment strategy

 

 

 

 

February 2019

QPR Q3 2019/20 Report

Regular item

 

 

 

TBC

Member Support Working group – sub group on Member Communications

 

TBC

Review of Cabinet decisions over previous 12 month period

 

 

 

 

 

 

Upcoming Corporate Scrutiny Committee Meetings

14th August 2019 (QPR Q1 focus)

8th October 2019

14th November 2019 (QPR Q2 focus)

5th December 2019

5th February 2020 (QPR Q3 focus)

12th March 2020

 

 

19.

Interim Update on Member Induction pdf icon PDF 71 KB

(Report of the Executive Director Organisation)

Minutes:

The Committee received the report of the Executive Director Organisation which updated the Committee on the Member Induction following the May 2019 Local Elections, in light of the recommendations of this Committee to Cabinet on 25 February 2019 and the 11 April 2019.

 

RESOLVED

That the Committee endorsed the report and made the following recommendations to Cabinet:

 

 

That Cabinet endorse the recommendations on Member Induction that have been implemented through the Member Induction Programme, through amendment to the Constitution in respect of the supply of paper to members, and the creation of the Members Zone

 

 

That Cabinet endorse the ICT support to members that was implemented during May 2019 for newly elected members

 

 

That Cabinet endorse the recommendation  that feedback will be sought from members on the implementation of the Member Induction Programme and the ongoing training programme and the results of this feedback will be provided to the Corporate Scrutiny Committee within 6 months

 

 

That Cabinet endorse that an update on the level of member attendance at all training sessions will be made available to the Corporate Scrutiny Committee.

 

 

(Moved by Councillor R Ford and seconded by Councillor M Summers)

 

20.

Exclusion of the Press and the Public

To consider excluding the Press and Public from the meeting by passing the following resolution:-

 

“That in accordance with the provisions of the Local Authorities (Executive Arrangements) (Meeting and Access to Information) (England) Regulations 2012, and Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during the consideration of the following business on the grounds that it involves the likely disclosure of exempt information as defined in paragraphs 1, 2, 3 and 4 of Part 1 of Schedule 12A to the Act and the public interest in withholding the information outweighs the public  interest in disclosing the information to the public”

 

At the time this agenda is published no representations have been received that this part of the meeting should be open to the public.

 

Minutes:

RESOLVED:

That members of the press and public be now excluded from the meeting during consideration of the following item on the grounds that the business involves the likely disclosure of exempt information as defined in Paragraph 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

 

 

 

(Moved by Councillor T Jay and seconded by Councillor Dr S Peaple)

 

21.

Review of Cleaning Services

(Report of the Assistant Director, Assets)

Minutes:

The Committee received and considered a confidential report from the Assistant Director Assets.  The Committee agreed to make a recommendation to Cabinet following its consideration of the report.