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Agenda and minutes

Venue: Committee Room 1, Marmion House, Lichfield Street, Tamworth, B79 7BZ

Contact: Democratic Services 01827 709264 

Items
No. Item

1.

Appointment of Vice-Chair

Minutes:

RESOLVED:

That Councillor Ben Price be appointed as Vice-Chair

 

(Moved by Councillor R Claymore and seconded by Councillor M Summers)

 

2.

Declarations of Interest

To receive any declarations of Members’ interests (personal and/or personal and prejudicial) in any matters which are to be considered at this meeting.

 

When Members are declaring a personal interest or personal and prejudicial interest in respect of which they have dispensation, they should specify the nature of such interest.  Members should leave the room if they have a personal and prejudicial interest in respect of which they do not have a dispensation. 

 

 

Minutes:

There were no Declarations of Interest

 

3.

Minutes of the Previous Meeting pdf icon PDF 138 KB

Minutes:

The minutes of the meeting held on 13th March 2019 were approved and signed as a correct record.

 

(Moved by Councillor M Summers and seconded by Councillor Dr S Peaple)

 

4.

Chair's Update

Minutes:

There was no Chair’s update.

5.

Responses to Reports of the Corporate Scrutiny Committee

To receive an update on responses received to Reports of the Corporate Scrutiny Committee.

Minutes:

The recommendations from this Committee, as recoded in the minutes of the Corporate Scrutiny Committee on 13 March 2019, were reported to the Cabinet meeting on 11 April 2019.

6.

Consideration of Matters referred to the Corporate Scrutiny Committee from Cabinet / Council

Discussion item.

Minutes:

It was agreed that any 12 month review of the implementation of any Cabinet and / or Council decisions would be considered under the Work Plan item.

7.

Quarter Four 2018/19 Performance Report pdf icon PDF 46 KB

Report of the Leader of the Council

Additional documents:

Minutes:

The Report of the Leader of the Council on Quarter 4 Performance 2018/19 which provided the Committee with a performance update and financial health check was received by the Corporate Scrutiny Committee.  It was noted that the report would be considered by Cabinet on 2nd July 2019. 

 

The Executive Director, Finance and the Knowledge, Performance and Insight Co-ordinator attended the meeting to respond to queries raised by the Committee.

 

The Executive Director, Finance reported that the progress on the corporate plan actions, performance measures and corporate risks were largely green, that the report provided an overview of the impact of welfare benefit reform changes, an MTFS update section, which reflected what was approved as part of the budget process and the financial health check for the financial year end.

 

The Committee discussed the following areas and sought clarification on:

·         Housing and universal credit figures – the Executive Director Finance, circulated an updated section with corrected content, which showed that there were 645 Universal credit claimants within the Council’s housing stock and outlined that there were actions in place, including a new corporate project group to support tenants and to protect the Council’s rent income;

·         The increased percentage of non-council tenants who were in arrears.  It was reported that the corporate project group would consider council tenant and non-council tenant arrears as part of their work;

·         The completion date for the works on the Assembly Rooms;

·         The strategy for the Enterprise Centre, its budgetary position and whether the key performance indicators were appropriate and whether this could be considered further;

·         Office 365 roll out and the expected completion date for this project.

 

The Committee agreed the following actions:

·         That the corporate project group’s work extend to cover council tenant and non-council tenant arrears as part of their work;

·         That the completion date for the Assembly Rooms be clarified;

·         That an update on Office 365 be provided, including the expected completion date for the roll out and the rational for the roll-out.

 

The Committee thanked the Executive Director Finance and the Knowledge, Performance and Insight Co-ordinator, who then left the meeting.

 

RESOLVED

That Corporate Scrutiny Committee;

 

 

Endorsed the contents of this report.

 

 

(Moved by Councillor M Summers and seconded by Councillor Dr S Peaple)

 

 

 

8.

Working Group Updates

To receive updates on any Working Groups.

Minutes:

The only Working Group which remained ongoing from the last municipal year related to the Support for Members Communication sub-group, which would be considered under the Work Plan.

9.

2019/20 Forward Plan

Discussion item – link to the Forward Plan for 2019 /2020

 

http://democracy.tamworth.gov.uk/mgListPlans.aspx?RPId=120&RD=0&bcr=1

 

Minutes:

The Committee considered the Forward Plan and agreed to consider the Forward Plan at each meeting in order to identify items to add to the Committee’s Work Plan.  The Committee identified that it would add the following items to its Work Plan for review at the appropriate time:

 

·         Market Tender

·         Review of Cleaning Services

 

 

10.

Corporate Scrutiny Committee Work Plan pdf icon PDF 49 KB

Update and discussion on the Corporate Scrutiny Committee Work Plan.

Minutes:

The Committee considered and updated the Committee Work Plan (as set out below):

 

Corporate Scrutiny Work Plan

Work Plan 2019 - 2020

DATE

SUBJECT

July 2019

Member induction update

July 2019 (tbc)

Garage Sites

July 2019

Review of Council Cleaning Services

August 2019

Customer Portal – update on progress

TBC 2019

Town Centre Strategy update

October 2019

Member Training update

October 2019

Review of senior management restructuring

TBC

Review of Cabinet decisions over previous 12 month period

November 2019

Private Sector Housing Enforcement Policy – 12 month update

December 2019

Asset Management Review update (including town centre) – Councillor R Pritchard to be invited

TBC

Corporate investment strategy

TBC

Quarterly Performance working group to be established (Thomas Jay, Simon Peaple, Patrick Standen, Rosey Claymore + others)

TBC

Market Tender

 

Upcoming Corporate Scrutiny Committee Meetings

10th July 2019

14th August 2019 (QPR Q1 focus)

8th October 2019

14th November 2019 (QPR Q2 focus)

5th December 2019

5th February 2020 (QPR Q3 focus)

12th March 2020